Using GradeBook

Click here for the video version of these steps.

Contents

This guide illustrates how to submit grades online in 3 simple steps, even if you have never used the Catalyst GradeBook before. Review the steps below to learn about the complete process for submitting online grades.

Step 1: Create a Grade Book

1. Access Catalyst GradeBook by navigating to http://catalyst.uw.edu. Enter your NetID credentials. The Catalyst Account page displays.

2. In this example we will assume you are creating a new grade book at the end of the quarter to submit grades.In the Catalyst Web Tools area select the grade book icon and Create a GradeBook.

3. Specify a name for your grade book. Next, select the class or sections you wish to submit grades for. Selections display in light blue. Selecting the class name selects all sections. After making your selections select Save.

Name a grade book

4. GradeBook allows you to give other official instructors access to your grade book as administrators. If you want your co-instructors or teaching assistants to collaborate with you on grades, first review and acknowledge the FERPA statement, and then select Yes.


FERPA acknowledgement

The list of students for your sections displays.


List of students

Return to top

Step 2: Enter Grades

1. On the Grade book page select the link for Online grade submission.


Online grade submission link

 

2. Access the info button to learn more about the types of grading options, and to view the list of who can submit grades.

Information button

Contact your time schedule coordinator for any questions about this list.

Information screen

 

3. In this example we will enter grades directly in to the form. To enter grades enter the grade value for each student under the Grades column.

Note: Spreadsheet templates can also be used to enter grades. See this tutorial to learn more.

Grades column

You can enter the numeric value, or select the grade from a pick list. The form specifies the required grade format using a pre-defined list for each student.

Selection of grades

Incorrectly formatted values will display as an invalid grade.

Invalid grade

If needed, select the Note field to add text notes. Notes are not submitted to the official record and reside only in the grade book.

Note field

4. After entering each grade select the Review and Submit button.

Return to top

Step 3: Review and Submit

1. Your entries display in a table format for you to review before you make your final submission. Select the Submit button to submit your grades to the Office of the Registrar.

Review screen

2. When you submit grades you will see a confirmation page. Your grades join a queue to be processed.

Submission screen

 

3. When your grades have been processed you will receive a confirmation email.

Confirmation email

4. To submit changes to submitted grades access the Change of Grade Request form. Submissions are reviewed and processed manually by staff in the Graduation and Academic Records Office. At any point after your grades have been submitted, you can access a record of the grades that were submitted via Catalyst GradeBook.

 

On the grade book screen, select View submitted sections, located to the right of the Student Info tab.

View submitted sections link

To print a receipt select Print this page. Please note this receipt will not reflect grades that were changed manually by the Registrars Office, or that were submitted using the change of grade request form.

Print submission confirmation

Return to top

Online Grading FAQ



What is online grading?

Faculty can submit grades using UWIT GradePage or GradeBook tools. Online grading became available in 2009 and replaces the traditional paper-based Faculty Grade Reports (FGRs), affectionately known as “bubble sheets,” which are no longer used as of Spring 2011. Grades can be submitted using either of two tools available to you:

  • GradePage: For direct online grade submission.
  • GradeBook: For online grade submission and the tracking of assignments, quizzes, papers, and other grades.

Return to Top


How do I start using online grading?

To get started, log in to the Catalyst GradePage or GradeBook. If using GradeBook login to catalyst.uw.edu and select the “%” icon and “Create a grade book.” The system automatically knows the courses you are teaching and the list of registered students, so this data does not need to be entered manually. Once you have created a grade book, you can begin entering grades there immediately, or export it to Excel. The Excel file can then be imported back into GradeBook to submit grades into the grading system at the end of the quarter.

Either an Excel (.xls) or comma-separated value (.csv) file may be imported into a grade book. The initial file with the correct fields is available for download from the Catalyst GradeBook as described above.

To access Catalyst GradePage or GradeBook and find detailed instructions on how to use it to submit grades online, follow these links:

Return to Top


Who do I contact if I have questions about using Catalyst GradePage or GradeBook?

E-mail the Catalyst Help Desk at catalysthelp@uw.edu.

Return to Top


Can I still submit paper-based grades? When will paper-based grades end?

Spring Quarter of 2011 was the final quarter that FGRs were printed and are no longer available for use. You can submit grades via Catalyst tools even if you have not used it to track grades throughout the quarter. Catalyst provides help on getting started with online grade submission.

Contact fgr-retirement@u.washington.edu for any questions you might have regarding the retirement of FGRs.

Return to Top


If I submit grades online, do I need to submit the paper-based FGRs (bubblesheets) as well?

No, FGRs are now retired and no longer in use.

Return to Top


What about off-calendar courses?

Grades for off-calendar courses cannot be submitted through Catalyst GradePage or GradeBook at this time. Please use the online Grade Change form. Enabling online submission for these courses is under review.

Return to Top


Why is the deadline for submitting grades online so early? Isn’t that really the beginning of the grade submission period?

Retirement of paper-based grading has allowed for the extension of the grading deadline an extra 24 hours beginning Summer of 2011. Instructors should be aware that late grade submission can have severe negative effects upon students. (See “Why is the grade deadline so early?”)

Return to Top


How secure is online submission of grades?

The security of grade submission is taken seriously by the Registrar and its campus partners. Submitting grades online using Catalyst GradeBook represents a significant security improvement over the paper-based process. For example, online grade submission eliminates the need for people to process paper-based grades, which reduces unnecessary observation of, or interference with the grades.

All online grade submissions:

  • may only be made by the instructor(s) of record or the approved delegates;
  • are made over a secure Internet connection (https);
  • pass through the Catalyst system and are stored only in SDB ;
  • cannot be changed online via Catalyst GradePage or GradeBook change requests must be submitted to the Registrar’s office to be changed, see the online Grade Change Request Form; and
  • are logged and archived to provide the audit trail required by the University’s Department of Audits.

Additionally, the Office of the Chief Information Security Officer reviewed and approved the security of the Catalyst Tools system prior to the campus-wide release of Catalyst GradeBook, and the system is consistent with the Family Educational Rights and Privacy Act (FERPA) data strictures.

Return to Top


What are the deadlines for online grade submission?

The deadline for online grade submission is 5 p.m. on the Tuesday following the final day of the quarter.

This deadline is posted in a number of places, including the University’s Academic Calendar and within Catalyst GradePage and GradeBook.

Return to Top


Why is the grade deadline so early?

There are a number of processes that rely upon student grade information, including Low Scholarship cancellation, Honors calculations, student financial aid eligibility, prerequisite cancellation, and conferral of degrees.

Some of these processes (such as prerequisite cancellation) occur right after the grade submission deadline, so timely grade submission is important. Other of these processes occur soon after the grade submission deadline (within the week) and students and faculty need time to see their grades and correct any submission errors before the processes are run. Failure to submit grades by the deadline can result in a number of severe problems for students.

Return to Top


Can I turn in grades late with Catalyst GradePage or GradeBook?

No. Please submit late grades using the online Grade Change form.

Return to Top


What do I do if I miss the grade-submission deadline?

Once the grading period for the quarter has ended, grades cannot be submitted online through Catalyst Web Tools. However, change of grade requests or late submissions can be submitted through the Office of the Registrar online Grade Change form. Due to the need for manual processing for submissions through this form, it will be 2-4 business days until the new grades appear on the student record.

For questions on change of grades or late grade submission contact ugradoff@u.washington.edu.

Return to Top


Can someone besides the instructor submit grades online?

Yes; Catalyst GradePage and GradeBook includes a delegate system for this purpose in exceptional circumstances.

Return to Top

About Online Grading

Submit grades for your course sections online using either of the online grading options. GradePage, allows you to quickly and easily submit grades without having to create an online grade book. GradeBook allows you to submit grades online and provides additional grade tracking features.

Online Grading Dates:
The Academic Calendar provides grading open and close dates for the current academic year.

Online Tutorials

Are you an instructor that is new to submitting online grades? Or, maybe it has been awhile since you last submitted online grades and you need a refresher? No problem, these short tutorials will assist you through the process. Please contact us if you would like to see additional tutorials, or provide feedback on the tutorials below through this short survey.

Using GradePage

using gradepage Submitting Grades Using the new GradePage tool (HTML version) Submit online grades using this fast and simple-to-use tool.
using gradepage Submitting Grades Using the new GradePage tool (PDF version) Submit online grades using this fast and simple-to-use tool.

Using GradeBook

using gradebook Submitting Grades Using Catalyst GradeBook (video)The tutorial illustrates the steps of creating a new gradebook, entering grades, and reviewing and submitting grades.Viewing on a iOS device? – Use this link.
using gradebook Submitting Grades Using GradeBook (HTML version) Use this version if you do not have the ability to run or install Flash.
using gradebook Submitting Grades Using Catalyst GradeBook with a Spreadsheet Template (video) This tutorial demonstrates the process for entering grades in to Catalyst Gradebook using a spreadsheet. (View the first video to see the complete online grade submission process.) Viewing on a iOS device? – Use this link.

Additional Resources

Instructors have a variety of resources available to learn about the many features and uses of Catalyst GradeBook.

Change of Grades or Late Submission

Once the grading period for the quarter has ended, grades cannot be submitted online through Catalyst Web Tools. However, change of grade requests or late submissions can be submitted through the Office of the Registrar online Grade Change form. Due to the need for manual processing for submissions through this form, it will be 2-4 business days until the new grades appear on the student record.

For questions on change of grades or late grade submission contact ugradoff@u.washington.edu.

Getting Additional Help

Need assistance? E-mail the Catalyst Help Desk at catalysthelp@u.washington.edu.

Online Grading Information for Autumn 2011

Have grading questions? Need a little help? Check out the Autumn 2011 edition of the quarterly Online Grade Submission newsletter here.

Grades Newsletter (Summer 2011) Available for Staff and Faculty

The Office of the Registrar has published the latest Grade Submission newsletter for UW staff and faculty, designed to assist you with the grading process. Access the Summer 2011 newsletter here.

The Summer newsletter documents how to use the new online grade submission tool known as GradePage. Gradepage is a fast and simple-to-use tool that allows you submit online grades.

Have feedback? Use our contact page to let us know your thoughts.

Grades Newsletter (Winter ’11) Available for Staff and Faculty

The Office of the Registrar has begun the publication of a new quarterly Grade Submission newsletter, designed to assist you with the grading process. Access the Winter 2011 newsletter here. Have feedback? Use our contact page to let us know your thoughts.

Online Grading Screencasts Added

Do you need to submit online grades and are confused about the process? The Office of the Registrar in partnership with the Catalyst team has developed two online screencasts that demonstrate the process of submitting online grades. Learn how to submit grades by entering grades in to the Catalyst GradeBook form, or learn how to upload grades using a spreadsheet template.

Would you like to see other screencasts? Let us know here.