Autumn Quarter 2009 Faculty Grade Reports must be received in Room 264 Schmitz Hall, the Graduation and Academic Records Office, by this time and date to ensure timely submission for graduation and financial aid.
Have you considered web grading? - Autumn Quarter 09 grades can be submitted online through the Catalyst GradeBook tool until December 22 at 5 p.m. It's easy to set up and use (even if you haven't tracked students' grades online). Get your questions answered about Web Grading to see whether it's the right choice for you.
Note: Answers to common web grading questions are available, too.
Lost or damaged FGRs are a great opportunity to switch to online grade submission through Catalyst's Web Grade Book.
Otherwise, you can e-mail dataserv@u.washington.edu or phone 3-1098 and include:
Replacement FGR requests must be received no later than December 22.
Don't lose or damage the replacement FGRs; they cannot be replaced. We cannot replace more than 20 FGRs on any given day.
Late FGRs are printed on December 18 and December 20. Only students who have registered for a course after December 14 appear on a late FGR. Late FGRs cannot be replaced, so be careful not to lose them!
Contact your Time Schedule Coordinator, e-mail mwinslow@u.washington.edu, or phone Matt Winslow, Asst Registrar, at 3-0991. If notification of the error is received early enough, there might be time to print corrected FGRs. (You might also consider trying online grade submission.)
No. The optical scanner that reads the FGRs only works with #2 pencils. Please tell your teaching assistants or others who might help you complete the FGRs that pen and ink are not acceptable.
Unfortunately, no. There are just too many sheets and too few staff. Be sure to make a copy of your FGRs yourself before you submit them. (It's easy to print a copy of your grades if you use web grading!)
No. Do not make any stray marks on the FGR as this will cause it to be unscannable and require manual entry (delaying the recording of your grades). Please contact the Graduation and Academic Records Office with any questions about the students listed on your FGR.
The deadline for grade submission is
The actual day and date for the current quarter is posted at the top of this page.) This deadline is posted in a number of places, including the University's Academic Calendar, the Faculty Resource on Grading, the instructions sent out with the paper-based FGRs, and within Catalyst GradeBook.
No. Please do not staple, fold, or paper-clip FGRs in any way.
Grade Return Envelopes (GRE) are reused each quarter, so please do not write directly on the envelope—use a Post-It note instead. Also, do not seal the GRE with tape, glue, staples, etc. You may use a large manila envelope in place of a GRE.
If you drop off your grades in the grade boxes (see below), be sure to place them in an envelope first to prevent damage.
Note: Do not send FGRs through campus mail.
Grades appear in the Student Database the day after you turn in your FGR (if they are received by noon), and by the following evening (if received after noon). The office that scans FGRs is no longer located in Schmitz Hall so a quicker turn around is not possible.
Grades are now available for viewing on the web within a day or so of being posted. Faculty should expect questions from students when grades aren't viewable. When students ask us about grades yet to be posted, we refer them to the responsible faculty.
That's great. You should shred your paper-based FGRs only after you submit grades through web grading and receive confirmation that your grades are recorded. There is no need to return FGRs to our office.
Most of your questions should be answered by this FAQ. If not, you can call the Graduation and Academic Records Office at (3-1803). Additionally, many questions about grading policies and resources can be found at the Office of Educational Assessment's website.
Timely submission of grades is important (see information below). If you do miss the deadline, please bring your FGRs in person to the Graduation and Academic Records Office (Room 264 Schmitz Hall) for scanning or manual entry (depending upon how late they are). We cannot guarantee timely entry of grades if you miss the deadline.
Please note that replacement FGRs cannot be generated after the deadline.
Failure to submit grades by the deadline can result in a number of severe problems for students:
While some of these processes don't occur for upwards of a week and a half after the grade-submission deadline, students and faculty need time to see their grades and correct any submission errors before the processes are run.
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