Serve as the University of Washington’s Student (Academic) Data Management Group. This role carries with it the responsibilities outlined below.
Data Stewardship over these systems:
SDB
UWSDB
Application History
Code Manual / Data Dictionary Oversight defining these systems
SDB
SDBWH
SDW
Ad Hoc Information Resource Development and Data Extraction
Admissions Analysis
Accreditation Analysis
Production labels
Greek Reporting Systems
Disabled Student Lists
Special Studies
Application Tracking System
Summer Quarter Time Schedule download
IPEDS Report of Opening Enrollment
President's Enrollment Cards
Wash. St. Mobility Study
Adv. Placement Credit
National Honor's List
National Scholar's list
NCAA Graduation Rates
Cohort Retention report
Honors Program Download
Address Extracts
Ad Hoc
Ongoing
Freshman Summer Start
“You’re on Your Way”
Quarterly Stats Report
Yearly Stats Report
Ethnic Enrollment Report
Higher Ed. Enrollment Report
IPEDS Completions Report
High School Feedback Report
New Report Design
Quarterly Degree Estimate
In cooperation with C&C and other Stakeholder Offices, Development/Support/Extension of Enterprise-Level Information Systems, including:
SDBWH
SDW
Resource25
WaCAS
Recruitment Plus
Emergency Response / Recovery Planning
Schmitz
Enrollment Services
Data Management / Data Services:
Maintain SDB quality control
Process Grad On-leave petitions
Inform students of discrepancies in their files:
Birthdate
Social Security Numbers
Student Numbers
Enter applications for University admission into the SDB:
Undergraduate - Seattle and Evening Degree
Graduate
Professional
International Programs and Exchanges/Exploration Seminars
Downloads:
Undergraduate applications
Community college transcripts for transfer applicants
Test score file
Grade files
Enter prospective undergraduate applicant information for recruitment admissions.
Enter Placement test scores into the SDB
Combine multiple ID records
Solve problems indicated on SDB edits
Edit student records for extension
Enter and verify grades
Microfilm records (prior to 1983)
Distribute SDB Reports, including:
1st- and Census-day reports
Student enrollment reports
Grade Reports
Entry Codes (add & drop)
Scholarship reports
Time Schedule review sheets
Major changes (Grad & Undergrad)
Special labels requests
Enter and update special update codes:
Athletics
IPE special program codes
WWAMI
Manage SDB access application/authorization process and other components of SDB security
Daily Transmittal setup for SDB
Maintain Operations Calendar
Maintain Calendar
Document SDB processes
Goals, Strengths, and Principles
Service - Data Management serves a large and diverse clientele of organizations, offices, and individuals. The office is driven by an ethic of service to clients, to the University, to the public, to the pursuit of knowledge, and to the institution of higher education.
Leadership - Data Management leads a large and growing community of professionals from Enrollment Services and from organizations across the University in continuous pursuit of better ways to manage information and expand knowledge.
Stewardship - Data Management must protect, respect, and strengthen the many data collections, systems and processes over which the office has influence.
Mentorship - Data Management fosters process ownership, engagement, excitement, commitment, and professional growth in the people and offices making up the Information Management Community of the University of Washington.
Expertise - Data Management provides expert guidance to client offices and individuals on every part of campus and beyond. With this guidance, Data Management clients more effectively apply advanced tools, better use complex data systems, and more efficiently navigate the regulatory environment.
Authority - Data Management has the authority to grant access to core University data systems, and the responsibility to determine appropriate usage of those data systems. Data Management also has authority to derive, define and publish official University measures and statistics for use by all University offices and external organizations.
