GENERAL LAB SUPPLIES: We
no longer have a main person in charge of ordering general supplies. This
means if something runs out or is running low and you write it on the
board, NOTHING WILL HAPPEN. The item will be out of stock and
it will remain written on the board.
What to do?
A. Please
do write the item on the board—this will let others know that the item
has been noted. Date and initial the item. Someone may know where
there is a hidden stash and they will be able to find you and tell you where
the item is hiding.
B. Take
action:
1. Locate
ordering information for the item:
á Go
to smb://oto-claude.oto.washington.edu/shared/Shared/~Rubel Lab
Orders/*NEW*RUBELAB SUPPLIES DATABASE
á Search
for the item using the "find" function on the menu bar.
á If
you find it, duplicate the record and fill out the ordering information such as
your name, date, quantity you are ordering, updated pricing information etc.
á If
you donÕt find the item, please CREATE A NEW RECORD so it will be easier to
order next time and we will have it in our inventory.
2. Fill
out a Rubelab Order Form.
áa
blank order form may be found in smb://oto-claude.oto.washington.edu/shared/Shared/~Rubel
Lab Orders/RUBELAB BLANK ORDER FORM/RubelabOrderform.docx you
may fill this out with your info and Òsave asÓ with your name so you can use it
again in the future.
á after
you fill out the form Òsave asÓ in this format:
Ò080515_LIQUID N2Ó
or
Ò080515_paper towelsÓ
á If
this is a SHARED
SUPPLY, please share the file in the
SHARED SUPPLIES ORDERS folder. You
may also like to save a copy of the file in your own folder, which you may
create eg: >>ROBINÕS ORDERS>>
á Include
the quantity, cost and catalog number of the item. Visit the
e-procurement site to get the UW discount price for the item:
1. Fill out the Vendor, Vendor address
and telephone number. If you find this item on eProcurement, you can just write the vendor
name and ÒeProcurement" in the comments section
in place of an address.
2. Take the Order Form to your PI so
they can advise you what budget this needs to be charged to. Should it be
charged to the shared budget (Budget Split), or is this a non-general item that
should be charged to only a single budget?
3. Your PI needs to sign the form or
you may sign the form (if you have spending authority to do so).
4. Hand the order in to MariaÕs box in
the front office.
OR
5.
SEND MARIA AN EMAIL
WITH THE ORDER FORM IN PDF FORMAT.
BE SURE TO INCLUDE AN EMAIL FROM YOUR PI AUTHORIZING THIS CHARGE TO
WHATEVER BUDGET NUMBER YOU ARE USING,
6. Return to Histology and indicate on
the board that the item you wrote down has been ordered and when. This
way, someone else wonÕt come along and order it again after you have placed
your order.
7. When the item comes in, you will be
notified you have a package.
8. Retrieve the package, unpack the
item, date the item, put it away where it belongs and recycle the packaging.
Sign the packing slip with name and date and return to MariaÕs tray in
the front office. Indicate on the board that the item was received or
erase it.
á PLEASE UPDATE THE DATABASE INDICATING THAT THE ITEM WAS RECEIVED (ENTER DATE) AND WHERE IT IS STORED.