Student Organization Handbook
Serving Alcoholic Beverages on Campus
An officer or authorized representative of a registered
student organization may request authorization to apply for a banquet permit to
serve alcoholic beverages on campus. The name of the officer or authorized representative
must be on file with the Student Activities Office.
Alcoholic beverages may be
served at on campus events if appropriate procedures are followed. Following is
a summary of the University's policy on serving alcoholic beverages. Serving alcoholic
beverages at any on-campus event requires a Washington State Banquet Permit and
approval by the facility manager. The following regulations apply:
- Attendance must be limited to the host organization members or invited guests.
- Alcoholic beverages may be served only as complementary to and part of a
planned program in the specific room or area identified on the banquet permit.
- Alcoholic beverages may be served only to persons over 21 years of age.
- If persons under 21 years of age are expected to attend the function, the
sponsoring group is responsible for preventing minors from consuming alcoholic
beverages.
- Alcoholic beverages must be purchased and served by the applicant/host organization.
Program participants will not be allowed to bring their own alcoholic beverages.
- Alcoholic beverages may not be sold nor may donations be accepted for it.
- The banquet permit must be posted in a conspicuous place on the premises
at the time of the event.
What This Means to Student Organizations
The general public may not be admitted to events serving alcoholic
beverages, and advertising or ticket sales directed to the general public are
prohibited. Safeguards should be developed in the form of entry control to admit
only invited members and guests, provide for identification of minors by the
sponsoring organizations and supervision at the service bar. In addition, participants
may not bring their own alcoholic beverages, and alcoholic beverages may not
be sold separately for cash, tickets or by any other means; it must be included
in the general admission charge if there is one.
Procedure for Serving Alcoholic Beverages on Campus
A Washington State banquet permit is
required to serve alcoholic beverages at an on-campus event.
A University of Washington Authorization to Apply for a Banquet Permit to Serve Alcoholic Beverages
electronic form is required for all individuals and/or organizations that desire to use UW facilities
for service and consumption of alcoholic beverages at a banquet or organized gathering at a specified
date and place.
If your RSO is organizing a party or is organizing an event the approval of an SAO
adviser is required. This is in addition to the logistics approval from the facility your RSO has reserved
and the Use of University Facilities Committee approval. Venue RSO events are always approved by the
Student Activities Office.
Prior to completing the electronic form, the individual making the request
should: (1) make a tentative reservation with the venue, and (2) if the applicant is a student or Registered
Student Organization, gain the approval of a departmental or Student Activities Office sponsor. This
person should be a Dean, Director, Chair, or Assistant Director of Student Activities Rene Singleton
for an RSO event.
The electronic form should then be filled out as completely as possible prior to
submission it is available on line at: http://depts.washington.edu/eventfrm/banquet/
To gain approval
to serve and consume alcohol on campus you must also complete the electronic Authorization to Apply
for a Banquet Permit to Serve Alcoholic Beverages form and submit it at least two weeks before the
event date: http://depts.washington.edu/eventfrm/banquet/agree.php
Your application must include responses to the following:
- Event name
- Description of Event and Purpose for Serving Alcoholic Beverages
- Describe the event and the
purpose for serving alcoholic beverages
- Is this event being supported by a wine, beer, or liquor
manufacturer or distributor?
- Is the event receiving a donation of alcohol or any other kind of
financial assistance from an alcohol manufacturer or distributor? Will this event promote or advertise
an alcohol manufacturer or distributor’s products? If yes, please indicate this and provide the name
of the manufacturer or distributor.
- Estimated Attendance (numerals only)
- Provide your estimated attendance. If the under-21 ratio
of attendees is high, the form may be subject to greater scrutiny
- Event Location
- Event Date and Time
- Compliance Responsibility: Accept responsibility for compliance and Reservation
and Approval Procedures
Questions regarding the reservation and approval process may be directed to the venue or to the Chair
of the Use of University Facilities Committee (or his/her designee) at Room 227 Gerberding Hall, Box
351241, WA 98195-1241, 206-543-9233 or by email at eventfrm@u.washington.edu.
Reference Operations manual Section D13.9
Alcohol Industry Co-Sponsorship
Acceptance of gifts or funds from alcoholic beverage distributors
or manufactures for student organization activities requires prior review and
approval by a University committee. This policy is in response to a change in
state law passed by the legislature in 1986. The procedure requires completion
of a review form which should be submitted to the committee a minimum of four
weeks prior to any planned activity. For a complete copy of the policy and procedure,
contact the Student Activities Office.
Modified: September 16, 2008 |
