Student Organization Handbook
Get Online with an Email/Web Account
Think about what an email address and website can do for
your student organization. An email address centralizes your communication
and provides a reliable way to contact members. A student organization
website, besides being artistically fun, is a powerful way to tell
the world about your mission, members and activities.
Obtaining a student organization email/web account is easy. Simply
complete the following steps and, within a short time, you will be online!
- Your organization MUST be registered through SAO and be considered
"in good standing" in order to request and receive an email/web account.
- When using the SAO online registration system, you will be asked if
you want a club email/web account. If you choose either "New Request" or
"Renew Existing Account," you will be asked for the names and UW Net IDs
of two Registered Users (RUs). These RUs will be responsible for your
email account and web site.
- You will also be required to select a login name of 8 characters or
less. This name won't be guaranteed until approved by UW Technology
(formerly Computing & Communications).
- SAO will process your request through UW Technology. Once it is approved,
the SAO will email the two RUs your account login name and password. They can
then access your group's email account and web directory on the assigned university system.
Rules You Should Know and Follow
Email/web accounts are governed by existing University, UW Technology and SAO
policies. By signing the Agreement, your organization has agreed to abide by
these policies. Please refer to this internet address for applicable UW
Technology policies regarding computer ethics, copyright issues, and proper
use of computer resources:
http://www.washington.edu/computing/rules.html
By agreeing to the policies, both SAO and the RSO agree to the following:
- Only RSOs are eligible to receive an assigned account.
- This computing use account will be registered as belonging to the Student
Activities Office for the above mentioned RSO.
- UW Technology reserves the right to temporarily or permanently close
any RSO account for any suspected violation of University or UW Technology policy.
- RSOs must register their email/web accounts on an annual basis for continued use.
The Student Activities Office will:
- Inform the RSO of their account name and provide the Registered Users with
instructions on logging in to the account.
- Inform the RSO of the limited purposes of their accounts and to familiarize
them with relevant Computing Policy documents provided by the University, in
addition to policies outlined in this Student Organization Handbook.
- Inform the RSO of which SAO administrative list serve(s) they belong to
and the guidelines set forth by each list serve.
- Handle any complaints regarding behavior or content arising from the use
of these accounts.
- Designate a primary contact to receive any such complaints that are received
by SAO via telephone or email.
- Assume responsibility for any other disciplinary action regarding accounts
furnished to RSOs and may request that other University departments temporarily
or permanently close or disable an RSO account.
- Reserves the right to change passwords at any time or temporarily or
permanently close any account furnished to a student organization for any
suspected violation of University policy.
- Will notify appropriate University representatives when an RSO has lost
its email/web account privileges, acknowledging that any accounts associated
with that organization will be closed and all data associated with that account will be lost.
The Registered Student Organization will:
- Be "in good standing" to maintain their accounts and status as a registered
group as defined in the Student Organization Handbook.
- Agree to be subscribed to one or more SAO administrative list serve(s)
and abide by the guidelines set forth by each list serve.
- Not change their assigned email account (name) to serve as a 'listserve/mailman'
(mailman listservs can be obtained from UW Technology at www.washington.edu/computing/mailman).
- Acknowledges that advertising any commercial activity (i.e., sales, donations,
fundraisers, or raffles) on its organization's web page constitutes "use of campus
resources" and will seek a fundraising permit from SAO prior to posting any such
event on their assigned web page account.
- Will notify the SAO when the registered users and contact for the account have changed.
- Acknowledges that when an RSO has lost its email/web account privileges,
that any and all data associated with that account will be lost.
Modified: September 8, 2009 |
