Student Organization Handbook
Submit a HUB Reservations Request
There are three ways to submit a HUB Reservation Request:
- Submit an Online Request
Fast, easy and convenient! Pick your date, room, setup, equipment, and many other options using our
online request form. We recommend this option because your request is received as soon as you click
submit!
Online Reservation Request
- Download the HUB Reservation Request form (pdf)
Download and print your own copy of the reservation request form right now. This option requires that
you fax or send the completed form to HUB Event Services.
HUB Reservation Request form
- Stop by HUB Event Services office
Place your reservation request in-person. HUB Event Services staff will be happy to assist you with
your reservation request and will address any questions you may have regarding your proposed meeting
or event.
A Note on Serving Food in the HUB
- Any reservation which involves food or beverages will be charged a non-refundable cleaning/maintenance
fee (indicated on our rate schedule).
- A damage deposit may also apply in some cases.
- Bay
Laurel Catering [formerly UW Catering] can provide food for catered events. For information, call
206-685-2051.
You may provide your own food or catering under the following additional requirements:
- Your food service must be reviewed and approved in advance by Environmental Health & Safety,
206-616-1623. You may download the Application for Temporary Food Service Event from the EHS website.
You may also obtain one from our office or it will be sent with your reservation confirmation.
- Off-campus
caterers must be notified that no kitchen facilities are available, no running water is available,
and that they are responsible for appropriately bagging and disposing of their own garbage.
- If
you are bringing your own food, it is best to provide commercially prepared food or items purchased
at a grocery store. Service of home prepared foods is discouraged since several health requirements
need to be satisfied. Please contact the Sanitarian with Environmental Health and Safety with questions
about homemade food items.
- Cambro Warmers are allowed in the HUB; however, we cannot accommodate
cooking on our tables with gas or electric cooking elements. Please have all food prepared in advance.
- Please arrange table linens with your Caterer, the HUB does not supply these items.
BBQ/Grills
BBQ style events can be accommodated only on the HUB Lawn pending availability, safety and food permit
approvals.
Resources:
Modified: April 27, 2009
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