Student Organization Handbook
Dances, Concerts and Special Events
At the time a registered student organization makes reservations for a dance, concert, or special event in the HUB or South Campus Center, an appointment will be scheduled by the reservations office between the student, reservations staff and the appropriate SAO adviser. Once a registered student organization submits a reservation request to HUB Event Services, a confirmation is emailed and/or directly mailed after processing. This confirmation includes pertinent information such as a deadline for an event planning meeting, cancellations, payments, rental rates, staff requirements and any other necessary approvals. The event planning meeting will include staff from HUB Event Services as well as your Student Activities Adviser. At this meeting, rental rates, event staff requirements, security requirements, technical needs, event hours and any other event requirements will be discussed.
To receive the discounted registered student organization rental rate for dances, concerts, or similar events in the HUB auditorium, ballrooms, or SCC 316, Student Activities and Union Facilities (SAUF) will require that HUB event staff check UW student ID's at the door. One guest will be allowed per ID. For dances and concerts which include the general public (no IDs checked at the door), groups will be required to hire University of Washington Police security. Other large "students-only" events may also require police security.
This policy is designed to ensure that student rates are maintained
only for student events, and events which are open to or include the general
public are not subsidized to the same extent as student only events.
In order to hold a successful dance, concert or special event, begin planning well in advance of the event. A minimum of four weeks is often necessary to schedule and meet the requirements necessary to hold the event.
Modified: September 16, 2008
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