Student Organization Handbook
Voluntary Contributions Through STAR
(Student Registration and Accounts System)
Introduction
The Board of Regents has authorized use of the automated registration
and student accounts systems by registered student organizations to collect
voluntary contributions from students, provided they satisfy specified criteria.
The first opportunity for new organizations to use the systems for the purpose
of collecting voluntary contributions will be the 1994 winter quarter. If more
than two organizations qualify, it will be necessary to modify the systems at
a projected one- time cost of $30,000. The University will bear none of the
expenses relating to the modifications, so the costs thereof will be borne either
by the qualifying organizations or, if deemed appropriate by their respective
decision-making processes, by the ASUW and/or GPSS.
Registered student organizations which are allowed to use the
systems will pay the costs of collecting their fees, which is currently 7.5
percent of all moneys received.
Criteria
Registered student organizations which sponsor programs that
are ongoing, campus-based and related to the educational mission of the University
may use the automated student registration and accounts systems to collect voluntary
contributions from students, provided they satisfy the criteria presented below.
Registered student organizations must present evidence of broad-based
student support of their endeavors by obtaining signatures from a minimum of
15 percent of enrolled students - based on the autumn quarter enrollment of
the academic year in which the organizations begin to collect signatures - and
securing an affirmative vote of a simple majority of participants in annual
ASUW elections.
- Petition forms for obtaining signatures must be in the format of the sample
available at the Student Activities Office, HUB 207. Any change in petition
format requires prior approval from the Director of Student Activities and
Union Facilities.
- Petitions must be submitted to the Office of the Vice Provost for Student
Life no later than March 1, allowing time for validation of signatures
by the Registrar and printing of the ballot for the ASUW election in the spring
quarter.
- If approved in the ASUW election, the student group must send a letter to
the Office of the Vice Provost for Student Life requesting they be placed
on the system.
Once a registered student organization has been granted access
to the systems, it must satisfy a number of requirements to retain that status.
- Attain a three-year annual average of 10 percent financial support by registered
students;
- Every four years obtain a favorable vote by a majority of students voting
in a regularly scheduled ASUW election;
- If a three-year annual average of 10 percent is not attained, obtain signatures
from a minimum of 15 percent enrolled students - based on the enrollment of
the academic quarter in which the organization begins to collect signatures
- and secure an affirmative vote of simple majority of participants in an
ASUW election.
- Submit an annual report of its activities to the Vice Provost for Student Life; and
- Receive annual approval from the Vice Provost for Student Life based
on its compliance with the provisions of a standard agreement (copies of which
are available from the Director of Student Activities and Union Facilities,
HUB 204L).
Although organizations may be removed from the systems for
failure to satisfy the terms and conditions of the annual standard agreement,
it is anticipated that, once organizations qualify for access to the systems,
annual agreements will be executed for each of fours successive years. If the
organization has not attained the required 10 percent financial support at the
conclusion of the third year, a petition drive and vote in an ASUW election
will take place during the fourth year. If the organization has not satisfied
the criteria outlined above at the conclusion of the fourth year, the organizaion
will be removed from the systems.
| Summary
of Important Dates |
| • Verification of final number of
registered students fall quarter |
10th week of Fall Quarter |
| • Deadline for submission of petitions
to Vice Provost for Student Life |
March 1 |
| • ASUW Elections |
7th week of Spring Quarter |
| • Letter requesting access to /retention
on STAR |
Last day of Spring Quarter |
| • Added to STAR system |
First day of Fall Quarter |
It is strongly recommended that any group wishing to gain access
to STAR to collect voluntary contributions should first meet with the Assistant
Director of Student Activities to review the entire process.
Modified: September 16, 2008
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