SAO | FAQs Miscellaneous

Being an ASUW member does not cost you anything. As a member of the ASUW you can be hired for ASUW paid positions, run for office in ASUW elections, participate in the ASUW Student Senate, vote in the annual ASUW elections, and petition for changes in the ASUW Constitution. You can also hold positions on ASUW committees or serve as an ASUW representative on a variety of university committees.

You can choose to become an ASUW member during the quarterly registration process. Simply check “Yes” for “Do you want to be a member of the Associated Students of the University of Washington?” on the Insurance/Optional Charges webpage. If you wish to become a member during a non-registration period you can fill out a simple form in the SAO. The paperwork takes less than a minute to fill out and is effective immediately. You also have the opportunity to register for membership every year during the ASUW elections. Check the ASUW Elections webpage during election days to exercise this option.

RSOs may reserve any of the sports facilties but it requires that you meet with your SAO Adviser to complete the Sports Facilities Use Questionnaire before your reservation is confirmed.

For additional information, check the RSO Handbook - Sports Facilities section.

Tax IDs (also known as Employer Identification Numbers - EINs) are issued only by the Internal Revenue Service. Tax IDs (EINs) are necessary most often when opening a bank account for an RSO. However, there may be other instances when an RSO will be asked to have or provide an EIN.

The SAO has the EIN request form (SS-4) available in the office. All requests must be submitted directly to the IRS. Additionally, please check the following resources:
IRS EIN webpage
Download IRS EIN pdf
Apply for an EIN Online

It's extremely important to keep your RSOs EIN and any EIN documentation readily available for the officers of your RSO, especially as officers change from year to year.

RSOs may utilize the services available in the Resource Center in HUB G-13. Among these services is the use of the copier. A copy code is necessary to use the copier and there is a monthly limit of copies.

If you need a copy code or have forgotten your copy code, contact the Resource Center staff. Your club must be registered with the SAO and only the officers can request a copy code.

Check here for more information.

There are 50 office spaces available in the HUB for RSOs. Office space is allocated every year during fall quarter for the current academic year. When there are not enough office spaces for those who request space, a waiting list is implemented.

There is no cost to request or receive office space but there is an application process and deadline. RSOs who are allocated office space must re-register their club by the last Friday in October.

A deposit is required for office keys. For more information, please see RSO Office Space.

The HUB Art Gallery is available on a first-come, first-serve basis to students, faculty, staff and student organizations to exhibit original art or educational displays. For a copy of the use policy, click here. For more information or to make a reservation, please contact the art gallery coordinator at 206-543-2380.

Reserving rooms/facilities can be a tricky thing. It depends on what you are reserving the room for, which room/facility you are interested in and for how long. Each facility that provides meeting or event space to student organizations have different reservation and facility charges. Most facilities often require that student organizations check with the SAO before contacting them for a reservation. Other facilities require specific payment arrangements to be made. You can check the Facility Use by Registered Student Organizations for more information. However, the best thing to do is to come in and check with an SAO staff member when your organization needs to reserve a room or facility.

FAQs - Frequently Asked Questions

Miscellaneous