Student Organization Handbook
Distribution of Handbills, Leaflets and Similar Materials
Non-commercial handbills, leaflets, and similar materials may
be distributed by regularly enrolled students and by University personnel in
public areas or areas outside University buildings and in meeting rooms that
have been reserved for their use so long as such distribution does not materially
or substantially interfere with the conduct of University functions or the freedom
of movement. Such materials must bear identification as to the student organization
responsible for its distribution.
Signs, posters, and leaflets may be posted only on designated
campus bulletin boards which have been provided for such purposes. It is
the responsibility of the sponsoring organization to remove any promotional
materials the day after the event. Any maintenance expense incurred by the
University may be billed to the responsible organization.
Non-commercial materials for distribution to student organizations
may be placed in SAO student organization mailboxes after approval by the Assistant
Director of Student Activities. Materials must be distributed by a student,
student organization, or other campus entity and bear identification of the
sponsoring individual or entity. Political materials may not be distributed
through SAO mailboxes.
- All sandwich boards must be approved and a permit assigned before they can
be placed on campus.
- Sandwich boards may only be placed on campus during assigned times and at
approved locations.
- Sandwich boards may not be placed in locations that will impact pedestrian
traffic or vehicle visibility. There must be five feet of clearance around
any sandwich board in an open paved area.
- Any damage or loss of sandwich boards is the responsibility of the requesting
department.
- Sandwich boards may not be chained or cable locked to university property
(trees, bollards, street or lamp posts, etc.).
- Sandwich boards need to be a minimum of 24" and maximum of 36"
tall and 20" to 30" wide.
- Sandwich boards may only be used to promote an established university program
or university operated function.
- Approval to place sandwich boards on campus can be revoked.
A limited supply of sandwich sign boards are available on loan
to student organizations for a refundable deposit of $35 each. Please contact
the Outside Maintenance Zone of Facilities Services at 206-685-8818 for additional
information.Campus sandwich board permit forms are available in SAO and the Office of Physical Plant,
located at the Physical Plant Services Building, Room 152.
Outdoor Banner Space
The University has established a central campus location for
student groups (e.g., registered student organizations, ASUW, GPSS) to display
banners that promote campus programs and events. Banners will be displayed on
the brick elevator shaft on the east corner of Kane hall (near Suzallo Library).
Policy
Banners must promote campus programs and events. Banners must
clearly state date, time and location of campus event and name of sponsoring
student group. Banners will be displayed a minimum of one (1) week and a maximum
of two (2) weeks.
In accordance with Use of University Facilities rules (Chapter
478.136 WAC), University facilities may not be used for private or commercial
purposes such as sales, advertising or promotional activities, unless they serve
an educational purpose. Nor shall University facilities be used to promote or
encourage discrimination based on race, religion, color, national origin, sex,
age, handicap, sexual orientation, or status as a disabled veteran or Vietnam
era veteran. Banner space cannot be used to advertise events regarding ballot
initiatives or candidates who have filed for public office. No student group
or event may monopolize banner space.
Specifications
Banners must be weather resistant (e.g., vinyl), use lettering
that is waterproof, and have grommets spaced approximately every 3 feet from
which to tie ropes. Banners must be either 3’(H) x 6’(L), 3’(H)
x 9’(L) or 3’(H) x 12’(L).
Procedure
Banners will be placed and removed by
the University of Washington Grounds Crew on Tuesday mornings throughout the
year. Banners will not be hung or removed on any other day of the week. Banner
space shall be reserved through the Student Activities Office (HUB 207). Reservations
are first-come first-served; however, they must be made by 3:00 p.m. on the
Friday prior to hanging on the following Tuesday.
The Student Activities Office will verify
whether or not banners meet the above criteria. Banners that do not meet the
criteria will not be hung. Banners no longer displayed can be picked up in the
Student Activities Office. Banners not picked up after one week will be disposed
of/thrown away.
SAUF/November 2000
Chalking Policy
Registered Student Organizations (RSOs), ASUW and GPSS may
use water-soluble, non-aerosol chalk on campus concrete or asphalt walkways
to advertise their campus events. Chalk may not be used on brick, stone or marble
walkways or any vertical surfaces (i.e., building walls, poles, public art,
stairways, fences, etc.). The name of the student organization must be included
in all chalked announcements.
Student organizations may be disciplined and/or fined for violations
of this policy. Fines will be levied based on the labor and materials needed
to remove chalk by the Physical Plant. Student organizations will be notified
about chalking violations according to the disciplinary procedures in the Student
Organization Handbook.
SAUF/March 29, 2004
Modified: September 16, 2008 |
