Student Organization Handbook
Conditions of Use
To maintain continued use of office space, student organizations must adhere to applicable state and
university regulations and building use policies, including but not limited to those specified in this
handbook and in the Student Union Office Space Use Agreement. The organization must maintain registered
status in good standing. The organization must be willing to share office space with any other registered
student organization approved for office space in the Student Union. A group may choose to forfeit
their office space and can reapply the next year. The organization must comply with all items in the
Student Union Office Space Agreement.
Safety and Security
- All doors and windows must be locked when the office is not occupied.
- Offices must be evacuated during all fire alarms. Violators are subject to immediate loss of office
and citation by police.
- Offices must be vacated when the building closes. No one may remain in offices after closing.
After two (2) warnings during the year a group will be fined for remaining in the office after closing.
This will assist in recovering building costs for staff staying late to close and secure the building.
- The use of any small appliances requires permission as outlined in the Small Appliance Policy contained
in this handbook.
- Extension cord use is completely prohibited in accordance with the fire code. Flammable or combustible
liquids and other hazardous materials as defined in the University of Washington Operations Manual
D12.1 are prohibited.
Maintenance of Offices
- Occupants are responsible for keeping their office clean and removing all food on a daily basis. Food trays, dishes, etc. must be returned to the Husky Den. Do not leave dishes or place trays on the counter in the sub-basement. Custodial services are provided by student union staff to empty trash, recycle paper (if in an appropriately marked box) and sweep floors, but students are responsible for other cleaning, including disposing of large items.
- No painting of offices.
- Taping materials to walls, woodwork or other building surfaces is strictly prohibited. When removed, tape damages paint and causes surface deterioration.
- Groups will be assessed fees for damage to offices. Assessment of damage and appropriate fees will be determined by the HUB Custodial Manager and Assistant Director of Operations.
- Nails, tacks and staples are not permitted for general use on building surfaces. Tacks and staples may only be used on surfaces approved for posting.
Limitations on Use
Student union office space is intended for the support of extracurricular student activities. Student organization offices cannot be used for:
- Sales or commercial activity
- Partisan political activity
- Direct support of academic programs
- Activities of non-students (individuals or affiliated groups)
Small Appliance Use Policy
The Husky Union Building (HUB) makes office space available to student organizations. While recognizing the needs of the organizations to conduct necessary business, Student Activities and Union Facilities must place some restriction on the use of small appliances. The following restrictions are necessary to protect users from potential health and safety hazards as well as regulate the amount of power demands on current circuits.
- Environmental Health and Safety regulations restrict on-site food preparation to those areas meeting sanitation and ventilation standards. Use of the following appliances (including but not limited to) is prohibited: frying pans, hot plates, slow cookers, toaster ovens, etc. Use of restrooms to prepare food in any manner is not allowed and is a violation of sanitation standards
- Refrigeration equipment is restricted to units of no more than six cubic feet. Stand-alone freezers are prohibited.
- Approved food-related appliances, such as microwaves and electric coffee pots must be plugged directly into outlets. Equipment must be UL/CSA rated and approved. Extension cord use is strictly prohibited in accordance with the Uniform Fire Code.
- Microwaves must be inspected before installation as well as annually by the Department of Environmental Health and Safety to ensure compliance with minimum microwave leakage standards.
- Appliances must be maintained and kept clean at all times. Accumulations of food remnants, liquid spills, or improper sanitation will be grounds for removal of the appliance.
- If electrical or health and sanitation related problems arise, facility management may restrict power use to non-food and beverage equipment. Other options may be available if electrical problems arise. Please consult appropriate facility personnel as noted under procedures.
- Organizations with office space in the HUB must supply a list of all appliances and electronics in their offices at the beginning of each quarter. Lists must be submitted by Friday, 5 p.m. of the second week of each quarter.
- Periodic inspections of office space may be conducted by facility staff to insure compliance.
- Failure to comply with any of this policy will result in revocation of office space.
Please note: Every quarter before installing any new appliances, groups holding office space in the
HUB must report all appliances and electronics to the SAO Student Organization Adviser at 206-543-2380.
Modified: September 16, 2008
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