Student Organization Handbook
Office Keys
There are two ways to obtain key privileges to the office:
- DAILY CHECK-OUT KEY: Currently registered students listed with their student number on the
Office Hours/Key Authorization form may check out a key during business hours from the Cashier's Office
at the HUB. A current UW student identification card must be left with the cashier while the key is
checked out. Keys must be returned to the Cashier's Office by 4:45 pm the same day. If the key is not
turned in on the same day, there will be no key available for daily checkout until the original is
returned. Failure to return a key the same day will result in a warning for the student who checked
out the key. Multiple violations of key return may result in the loss of key checkout privileges for
the organization. If the key is lost, the individual who checked out the key may be assessed the full
cost of re-keying the lock and cutting new keys.
- ANNUAL KEYS FOR OFFICERS: Office keys can be checked out starting on the last day of fall
quarter, and will be due on the last day of fall quarter, the next year. Each student organization
is eligible to obtain two (2) keys which may be checked out for one year or officer's term of office,
whichever is shorter. Only the officers listed on your registration information are eligible for an
annual key. There is a required $25 deposit ($20 refundable upon return of the key by the date designated
on the key form). Each key holder will receive a list of key holder responsibilities for which they
will be accountable. Misuse of keys will result in loss of key privileges and possible loss of office
space and/or financial penalties. If an organization loses or fails to return or renew their keys by
the established deadline, the organization may be billed for the cost of re-keying the office. Additionally,
failure to return keys may jeopardize retention of a HUB office. Student records will be held for any
student who fails to return or renew an office key.
- KEY BOXES: Some student organizations use a key box to store permanent keys for their office. Key boxes and permanent keys are the sole responsibility of the Registered Student Organization. SAUF claims no responsibility and cannot be found liable for items lost, stolen, or missing from an office if a group chooses to use a key box.
Modified: September 16, 2008
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