Student Organization Handbook
Student Organization Office Space
Student Union office space is allocated to officially registered student organizations that meet specified criteria. There is considerable demand for the free student organization office spaces in the HUB. Historically there has always been a waiting list for space. Registered student groups interested in applying for office space must meet all deadlines to be considered. When office space is assigned to a group, all members must follow all University and facility procedures and policies to retain the office space.
Application and Assignment Process
All registered student organizations in good standing (defined in the Student Organization Disciplinary
Procedures section of this handbook) are eligible to apply for office space in the Student Union (HUB).
There are 49 office spaces in the HUB. Most organizations will be required to share an office.
Office assignments are valid for a maximum of one year (winter through fall quarters). To retain office
space, an application must be submitted each year during fall quarter, regardless of length of time
occupying the space. Those on the waiting list must apply each year to be considered for space.
Office space applications are available the first week of fall quarter for assignments beginning winter
quarter.
The application deadline is the last Friday of October at 5 p.m. Contact the Student Activities Office
for appropriate forms and dates in HUB room 207, 206-543-2380. Assignments are completed during fall
quarter and are announced on second Monday of November.
The Student Activities Office (SAO) follows an on-going policy which allows registered student organizations to apply for and occupy a limited number of offices in the HUB subject to the following conditions:
- The applying student organization shall have status as a Registered Student Organization at the University of Washington for at least thee consecutive academic years to be eligible for an office space.
- The applying student organization shall submit a completed office space application by the established deadline during fall quarter of each school year.
- The applying organization must meet all financial obligations and be in good standing with the University of Washington.
- The office space is to be used only for organizational purposes of the group. The office may not be used for commercial enterprises.
- Groups must register annually to retain office space.
- A current officer of the organization, as listed on the online registration form, must sign and abide by the terms and conditions set forth in the Student Union Office Space Use Agreement.
Appeals
Student groups who wish to appeal office space assignments do so in writing and submit it to the Student Activities Office by the Friday before Thanksgiving. SAO will process the appeals and final decisions will be made by the first Friday in December.
Waiting List
Groups eligible for office space but not assigned an office are placed on the waiting list. As office
space becomes available during the year, groups on the list are offered space based on their position
on the list. To be eligible, groups must maintain registered status and reapply for the office space
waiting list each year by the October deadline. Additionally, student organizations must meet all SAO
requirements for an RSO holding an office space.
Office Space Deadlines 2008-2009
- Applications available: September 18, 2008
- Registration and Office Space Application Deadline: October 31, 2008
- Notification of Office Space Assignments: November 7, 2008
- Written appeals deadline: November 14, 2008
- Finalized Office Space Assignments: November 24, 2008
- Move out deadline for non-reassigned groups: December 1, 2008
- Move-in date for new office holders: December 15, 2008
- Permanent key checkout begins: December 15, 2008
- Permanent keys due: December 11, 2009
- Daily use key list, office hours, and electronics inventory due, October 3, January 9, 2009, April 3, 2009
Modified: September 16, 2008
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