Student Organization Handbook
Use of University Facilities Committee
The Use of University Facilities Committee (UUFC) must review
and approve all events:
- Which are open to or include the general public, and
- Which are outdoors and request amplification or have potential to
conflict with routine activities on campus (such as organized group runs or
bike races).
- Regarding ballot proposition and/or candidates who have filed for
public office.
- For private or commercial purposes such as sales, advertising or
promotional activities.
The review process requires completion
of a standard form and full description of the event. The committee requires
that the form and supplemental materials be submitted to them for review six
weeks prior to an event. Students should meet with an SAO adviser, prepare appropriate
materials, submit them to the adviser for review, and return them to the Committee
within the appropriate timeline.
Student group representatives should
be present at the appropriate UUFC meeting to describe the event and respond
to questions and note any conditions for approval.
The Committee may approve, deny or modify the event in response
to concerns about disruption of normal activities, security, etc. For more information,
contact the Student Activities Office, 543-2380.
UUF Sponsorship of Events for University of Washington Registered
Student Organizations and Student Governments
Under certain circumstances, registered
student organizations and student governments may receive Use of University
Facilities (UUF) sponsorship from the Office of the Vice Provost for Student
Life for activities and events that are advertised and open to the general
public and meet other UUF criteria.
Sponsorships will be recommended to the
Director of Student Activities and Union Facilities by the Student Activities
Office in accordance with the following guidelines:
- Registered student organizations and student governments must solely be
responsible for the proposed activities.
- There must be a demonstrated student interest in and support for each proposed
activities. Support by students may be measured by the commitment of their
financial resources, their participation in its planning and production, the
degree to which on-campus advertising is emphasized, and the sale of tickets
to students in advice of any sale to others.
- Additional consideration may be given to the past record of a group who
has conducted similar events, including the number of ticket sales to students.
- Public attendance at events and the revenues derived therefrom are to be
incidental to there conduct and funding, and must not be regarded as offsetting
or obscuring the absence of support by University students.
- Proposed activities must be planned with the assistance of an advise in
the Student Activities Office and comply with all relevant state and University
policies and procedures including, but not limited to, those of health, safety,
risk management, security and financial considerations. The collection and
disbursement of revenues must adhere to state and University as control procedures.
- Consistent with established rental and other fee schedules, the University
must be reimbursed fully for the cost of its participation in each event.
Procedure for Applying for UUF Approval
Registered student organizations requesting the use of a University facility (the event coordinator)
can initiate the process by completing an electronic
RUUF.
Once completed and submitted, the form is automatically forwarded to the University sponsor (Dean,
Director, Chair or SAO Representative). The University sponsor’s approval automatically forwards
the form to the venue operator of the requested facility. Once approved by both the University sponsor
and the venue operator, the form is forwarded to the Chair of the Use of University Facilities Committee
for final approval.
Questions regarding the Request for Use of University of Washington Facilities form should be directed
to your SAO adviser.
Modified: September 12, 2008
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