ASUW & GPSS Special Allocations
What are Special Allocations?
Special Allocations are funds reserved for Registered Student Organizations (RSO) to supplement their programming and events. Funds should be used to benefit a cross-section of graduate and professional students and have typically been awarded to offset the cost of honoraria, advertising, and facility rentals.
Who Can Apply?
Registered Student Organizations (RSO) at the UW Seattle campus are eligible for Special Allocation funding.
How are Funds Awarded?
RSOs coordinate with their Student Activities Office (SAO) adviser to prepare an application describing their event and the proposed use of the funds. RSOs then submit the application to the GPSS and/or ASUW. The GPSS staff receives the application and arranges an interview between the Finance and Budget Committee and application authors. The committee has an opportunity to ask the authors questions, debate the application and vote on whether and how much funding to award.
How to Apply
- Navigate to the Catalyst Site for Special Appropriations. Submit your application from to the Catalyst dropbox.
- Your Student Activities Office (SAO) advisor (HUB 232) will contact you to meet and plan the event (if you are unsure of who your advisor is, search the SAO Online RSO directory).
- Review your application and the relevant funding policies (ASUW/GPSS funding policies listed below) and have your advisor submit the edited form to the SAO Advisor dropbox.
- The ASUW/ GPSS will contact you to schedule a time for you to present your application to the Finance and Budget Committee.
- Attend the GPSS Finance and Budget (F&B) committee as advised by the GPSS Treasurer.
- You will be notified of the committee’s decision at its meeting.
The ASUW/GPSS, in consultation with the University has created several funding policies, to govern the use of state funds in the Special Allocation process.
- Funding may not be allocated retroactively. No reimbursements may be made for costs incurred prior to the approval of funding.
- Allocations approved by the ASUW OR GPSS committee must be transferable to a University of Washington budget code other than the codes controlled by the ASUW OR GPSS.
- The ASUW/GPSS will only receive applications for funding from Seattle campus RSOs.
- Funding is contingent upon attending a ASUW/GPSS Finance and Budget committee meeting and satisfying the committee members that funds will be used to enrich the graduate and professional student experience at the UW Seattle campus.
- Funds may not be used to support the instructional mission of the University, including the purchase of materials for program operations.
- Funds may not be used for purchasing gifts, prizes, or making loans.
- Funds may not be used for the purchase of food or beverages.
- Funds may not be used to subsidize student travel.
- Funds may not be used for lobbying to influence legislation, campaigning for a political candidate, initiative, or ballot measure.,/li>
- Funds may not be used for capital purchases.
- Funds may not be used for off-campus events.
- Revenue generated by an ASUW/ GPSS sponsored event should accrue back to the GPSS. Accrual of revenue may be proportional to the ASUW GPSS’ share of funding contributions if the ASUW / GPSS is not the sole funder.
- Out-of-town guest speakers or performers whose travel costs are subsidized by the ASUW / GPSS cannot hold additional speaking or performance engagements in the Seattle vicinity during their visit unless the ASUW / GPSS F&B committee agrees in advance.
- The Finance and Budget Committee reserves the right to ask RSOs for information about their event after its completion.
- Events funded by the ASUW OR GPSS must be publicized to graduate students.
- Events funded by the ASUW / GPSS must bear the ASUW/ GPSS logo on all promotional items and media (Download the logo here: here).
- All publicity must comply with the Americans with Disabilities Act of 1990 by including the following notice:
The University of Washington is committed to providing access, equal opportunity and reasonable accommodations in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation, contact the disability services office at least ten days in advance at: 206-543-6450/V, 206-543-6452/TTY, 206-685-7264/F or email@example.com.
Notice of Revocation
Failure to follow any of the above guidelines may result in the denial of funding or the revocation of funding after approval.
Completing the Transfer
Once funding is approved by the Finance & Budget Committee, the ASUW Finance and Budget Director or GPSS Treasurer will work with your RSO advisor to make the money available for purchase.