SIGCSE DC Travel Stipends
How much will be reimbursed?
The travel support for the 2008 SIGCSE Doctoral Consortium is $500.
What will be reimbursed?
- Economy Airfare. For e tickets, please
print out the email you receive that contains both your itinerary and the
price of your ticket. (Any other documentation of your travel
– boarding passes, machine-issued receipts,
etc. – should also be submitted.)
- Reasonable ground transportation
- Mileage is reimbursed based on the rate set by the Internal
Revenue Service. This rate is 50.5 cents for 2008. Note, however, that
renting a car should have prior approval - please discuss this first
with the DC coordinators. Generally there is no
need for a rental car during an ACM conference, as all activities are either
centrally located or transportation is provided.
Reimbursement for travel by car is reimbursed at the lower of
mileage (based on distance determined by Mapquest at the per mile rate
indicated above) or economy airfare.
- Transportation to/from airports at reasonable cost (shuttle or
bus, cab, etc.)
- Airport Parking (long-term lot)
- Hotel accommodations (plus tax, if any) at conference rate. Room
internet charges are not reimbursed without prior approval.
- Meals
- While traveling to/from the conference
- Meals during conference when there is no group meal that is paid
by the registration fees.
- Maximum for meals is $50/day in U.S. ($60 in other countries)
Original receipts are required for all expenses over $25.00. We
only need receipts for expenses to be covered by this travel grant. If
you are funded by another institution, they will also need original
receipts from you.
If you have a
question about reimbursement procedures, please contact Ginger Ignatoff by
email at ignatoff@acm.org.
Where do I mail my receipts?
Mail your request for
reimbursement (if you prefer, there is a travel reimbursement form at
http://www.acm.org/sig_volunteer_info/travel.html
) with your original receipts to:
Ginger Ignatoff, Program Director
Association for Computing Machinery, Inc
2 Penn Plaza, Suite 701
New York, NY 10121-0701
We need your mailing address for reimbursement, so please be
sure to include it. Please include your
email, in case a question comes up about your receipts.
Important: Keep a copy of the material you send to us. If
you have questions later, or something is lost in transit to us,
having a copy will be very useful. You may also need it for your tax
records.
What if my expenses are in more than one currency?
If your expenses are in more than one currency,
please:
- Subtotal by currency
- (Optional) To convert into US dollars, please
use either www.xe.com or the currency exchange
at Expedia (www.expedia.com). Include source,
date and rate for currency conversion. Your reimbursement will be
made using the rate in effect the day the transaction is completed.