Promotion & Advertising

Advertising On Campus

Posting Fliers in the Resource Center

There are various poster boards in the Resource Center for RSOs to use to promote their organization or events.

Posting Boards in HUB

Currently, there is no way for RSOs to post fliers in the HUB. This still needs to be added. Contact the HUB front desk for more information.

Non-HUB Advertising

Policies on handbills, leaflets, sandwich boards, and chalking

• Handing out fliers/leaflets/handbills: The university policy allows students to freely hand out non-commerical materials in public areas and in rooms reserved for that purpose, as long as it does not impede the University functioning or restrict freedom of movement. All materials must identify the student group sponsoring the materials. Students are prohibited from handing out materials inside buildings (this includes the HUB). For more information on this see: http://depts.washington.edu/sao/policy-guide/handbill-distribution/
• Sandwich boards are available for day-use check-out from the Resource Center. We have already gone through the appropriate measures to get a sandwich board approved for use on the grounds by the Grounds Improvement Advisory Committee, so there is no need to apply for its use outside of making a reservation with us. Should you wish to use a sandwich board other than ours, you will have to go through an application process and make a $35 refundable deposit. For more information about this process, visit http://depts.washington.edu/sao/policy-guide/sandwich-boards/ and scroll down to ‘Guidelines for Sandwich Board Signs on Campus’.
• Chalking on campus is allowed on concrete and asphalt walkways, provided the chalk is water-soluble and non-aerosol. Chalk can’t be used on brick, stone, marble, verticle surfaces etc. Your RSO’s name should be included in all chalking. You can be fined for not following these rules, so see http://depts.washington.edu/sao/policy-guide/chalking/ and scroll down to ‘Chalking Policy’ for more information. The Resource Center does have chalk available for check-out. Many student groups have their own supplies.

Residence Hall Posting

Registered Student Organizations can post fliers in the residence halls, as long as they are dropped off at the front desk of each residence hall you wish to post fliers in. See below for a list of how many fliers are allowed per hall and each front desk phone number:

• Haggett Hall (206-543-7164): 2 flyers
• Hansee and McCarty Halls (must drop off at McCarty front desk – 206-543-5527): 5 total flyers
• South Campus (includes Lander Hall, Terry Hall, Mercer Hall and Stevens Court – 206-543-0235): 8 total flyers
• McMahon Hall (206-543-7107): 2 flyers

Kane Hall Banner Space

Student groups can check out banner material to make temporary banners from the Resource Center. The waterproof material, with side grommets, is sized is 3′ x 12′ and the design (i.e., lettering, etc.) is done with colored duct tape that we provide.  All of these supplies are free.  You don’t need to reserve these supplies; they are available during our staff hours. You should note that our banner material is essentially a grey tarp; if you want something more visually appealing, you may want to purchase a printed vinyl banner.

BuildASign.com offers relatively cheap vinyl banners and a number of free promotional banners (allow plenty of time for shipping). See www.buildasign.com/college

To put up the banner: Contact the Student Activities Office (SAO), HUB 232, 206-543-2380, sao@uw.edu to ask about banner space, make a banner space reservation and/or to answer questions about banner posting on Kane Hall.

See the section on Kane Hall Banners at http://depts.washington.edu/sao/policy-guide/kane-hall-banners/ for details about banner design.

Event Posting Space in Odegaard

To post fliers in Odegaard, simply visit the Circulation desk (front desk) on the first floor and ask one of the staffers to post them.

Kiosks on Campus

Kiosks on campus are available for general student use. There are three locations on the main campus:

• South side of Schmitz Hall
• Between Savery Hall and Raitt Hall

Refer to campus map website: www.washington.edu/home/maps/

Posting Boards in Other Campus Buildings

Posting boards in other campus buildings vary considerable. You sould always consult the academic department before posting in that department’s building. Usually there is some sort of front desk or departmental office to consult on most buildings on campus. E-mail us if you have any specific questions.

Advertising in Campus Newspapers/Radio

The Daily: http://dailyuw.com/advertising/

Classified Advertising: (206) 543-2335, classifieds@thedaily.washington.edu

Display Advertising (campus organization): (206) 685-4143,  campusads@thedaily.washington.edu

Rainy Dawg Radio (UW student radio station)

Free on-air advertising for campus groups

Music, giveaways for your event

Co-sponsor events to increase attendance

News spots as well

http://www.rainydawg.org

Email: General Manager gm@rainydawg.com, asuwrdio@u.washington.edu,

Phone: (206) 685-0890

Butcher Paper

Butcher paper (along with paints, brushes and marking pens) is available from the Resource Center.  Please inform a staffer who will account for the RSO taking Butcher Paper . Colors available: black, white, purple, gold, red, yellow, orange, pink, green, lt blue, dark blue, lt green.

Quantity Limits: 50ft. per week, per group.  Butcher paper needs to be judiciously used so that the Center can  ensure that it remains continuously in stock for all groups to utilize.

Making Buttons & Balloons

The Resource Center has two button making machines and circle cutters to produce both 1″ and 2-1/4” buttons. Unfortunately, with over 600 student organizations on the UW campus, the Resource Center must limit what resources we offer to our RSOs.  We offer each 2-1/4″ set of button parts (1 button back, 1 pin, and 1 plastic cover) for $0.08, and each 1″ button set for $0.06. This will be taken off of your RSO’s balloon/button limit for the year.  In consideration of other RSOs, please limit your button usage to 1-60 buttons per day.

11″ balloons are also taken out of the same annual limited use account as the buttons.  They are available in a small variety of colors, and take $0.08 each out of your allowance for the year. A helium tank and hand air-pumps are available on-site to fill balloons. In consideration of other RSOs, please limit your balloon usage to 10-15 balloons per day.

Please note that helium charges will apply even if you bring your own balloons.

Design templates for both button sizes are available here: http://buttonmakers.net/button_design_help.htm

ButtonMakers.net
Seattle, WA; 206-297-8330 (phone for local pick up of order)

In particular, for 2.25″ button parts:

http://buttonmakers.net/index.php?cPath=60_86
http://buttonmakers.net/index.php?cPath=132_139

In particular, for 1″ button parts:

http://buttonmakers.net/index.php?cPath=60_81&osCsid=c59faa0cb699f3d3fd4af2158fe653da
http://buttonmakers.net/index.php?cPath=132_133

Event Calendars

SAO: http://serviceops.sauf.washington.edu/MasterCalendar/MasterCalendar.aspx

ASUW: http://www.asuw.org/events/

South Campus Center: http://depts.washington.edu/sauf/scc/sccevents.php

Campus-wide events listings: http://www.washington.edu/visit/events.html

HUB Lawn Use

Currently, the HUB Lawn is not available for club usage. If clubs wish to table on the walkway between the HUB Lawn, they are welcome to do so. They must leave a pathway available for students to walk through.

Laminating

The Resource Center has a 24 inch wide laminator capable of laminating paper banners and other flat materials. We ask that you only laminate materials that you will re-use more than a few times. In other words, do not laminate signs with a date on them, or ones that advertise for one time events. If you wish to laminate something of this nature, of if you want to laminate something larger than what our machine can handle, you may want to check out the following places (you will have to pay for lamination at most of these places–scroll down to the next section on Printing to view contact information on the copy centers, HUB info desk etc.):

• HUB Information Desk — small laminating
• Copy Centers — same size as us
• Health Sciences — Can do up to 48″ by 60″. Check out http://uwposters.com

Printing

Black & White Copying/Printing

Registered Student Organizations can make up to 5,000 copies/prints per year free of charge at the Resource Center.
Scroll down for a list of fee-based copy and print resources. Our printer and copier can handle up to 12″ by 18″ paper. We provide white and color paper to print on. Each black and white copy or print costs one copy off your 5000 per year limit (double-sided costs two copies). Our black and white copier has a wide variety of functions, including booklet printing, automatic folding, stapling, hole-punching etc. Our staffers are happy to provide you assistance with the copier should you need it!

Color Printing

The Resource Center has two color printers: a 24 inch wide large format color printer that prints on a roll, as well as a standard format color printer that prints letter (8 1/2″ x 11″), legal (8 1/2″ x 14″), and tabloid (11″ x 17″). LARGE FORMAT COLOR PRINTER: We ask that you keep your color prints to a reasonable size (e.g. 24″ by 32″), unless you are printing a banner (even then, please be judicious with what you print). Each color print costs your group 15 prints per linear foot off of your 5,000 prints per year limit.

STANDARD FORMAT COLOR PRINTER: Each color print off of the standard format color printer costs your group 10 prints off of your 5000 prints per year limit, regardless of paper size.

Copy Centers

Campus Copy Centers – find locations at http://f2.washington.edu/fm/c2/

Approx. $0.90 for letter sized (8.5” x 11”)

Copy Center in the basement of Communications Hall next to the HUB.

Communications B042, 206-543-9630, b042cmu@u.washington.edu

Hours of operation: M-F, 8:00a.m.-5:00p.m.

Digital Commons in Gould Hall

Digital Commons in Gould Hall (for large format color printing and scanning)

NOTE: The most inexpensive (and quickest) on or off-campus locale for very large format black and white or color printing (up to 36” inches wide) is offered by the Digital Commons lab in the basement of Gould Hall (see UW campus map – http://www.washington.edu/home/maps/?GLD).  The Digital Commons is operated by the College of Architecture and Urban Planning, see:

http://depts.washington.edu/archdept/facilities_digital.html.

Digital Commons Information:

206-543-8531, caup@u.washington.edu

Located in Gould Hall Basement

Hours of operation: M-F, 9:00a.m.-5:00p.m.

For printing/plotting matters, see the “Pharos self-serve printers” and “Gould Hall Student Color Plotter” sections at http://www.be.washington.edu/Resources/Computing/printing.php

For scanning matters (including large format), see http://www.be.washington.edu/Resources/Computing/scanning.php

24 Hour Copying

There are a number of copy and print centers available on the Ave, but only FedEx Kinko’s is open 24 hours a day.

FedEx Kinko’s Office & Print

810 NE 45th St.

Seattle, Wa. 98144

Phone: (206) 545-7218

Newspaper & Magazine Printing

Newspaper/Magazine Printing

Pacific Publishing Company

636 S. Alaska Street

Seattle, WA 98108

http://www.pacificpublishingcompany.com/

Contact: Terry Fain, sales manager

206-461-1322, ppcsales@nwlink.com

NOTE: They print The Daily and did print Ruckus and have been found to be the most inexpensive newsprint publishers in the area.

Digicopy ‘N’ Print

164 Denny Way

Seattle, WA 98109

http://www.digicopy.com/

206-443-1234, 206-443-1849 (Fax), print@digicopy.com

NOTE: They print Right Turn.

UW Posters

See http://uwposters.com

Tabling

How to Table

Registered Student Organizations can borrow 6′ and 4′ tables from us free of charge.

You can make a reservation by going to www.depts.washington.edu/source and click the Reservations Tab. RSOs must have their club email and pass code set up at Resource Center in order to access the reservation system.

We also have smaller card-tables. Most student groups table between the HUB and Suzzallo library, although groups are free to table anywhere on campus so long as they follow university regulations.

T-Shirts

Many student groups decide they want to make T-shirts to promote an event or cause. Below you’ll find a number of resources that we’ve come across or that students have used in the past. All of these companies will require you to buy the shirts and pay for the printing; depending on your cause you may be able to get a discount with some of the printers. We’ve tried to include a number of fair trade and/or enviro-friendly producers as well. We recommend that you first contact the company you want to use, discuss what you can afford, what printing and t-shirt colors are available, and THEN make your design. Sometimes intricate designs that look great on a computer screen don’t always translate well to printing on fabric, so make sure you’re designing with both your budget and the feasibility of the end product in mind. See below for a couple of companies that specialize in printing shirts:

• CafePress.com
• PrintFection.com
• NoSweatApparel.com: 100% union-made apparel from a Palestinian factory; can get organic cotton too.
• For clothing in the global north, support UNITE-HERE! (the U.S. garment union, UNITE-HERE! stands for Union of Needletrades, Industrial, and Textile Employees – Hotel Employees and Restaurant Employees). Check this link on their website: http://www.unitehere.org/buyunion/promo.php

Technology Resources

Creating & Publishing Websites

Visit http://www.washington.edu/computing/web/publishing

for general information on creating webpages. Scroll down to ‘Free and Low Cost Trainings & Workshops’ for more information.

Computer Repair

C&C Computer Maintenance Group

http://www.washington.edu/computing/hardware/fixing.html

Email: cmg@cac.washington.edu, phone: 206-543-78

Digital Audio Workstation

The Digital Audio Workstation (DAW) Suite is located in Room 216 on the 2nd floor of the Odegaard Undergraduate Library and Computing Commons. The full function studio allows you to record, tweak, edit and master whatever audio project you can dream up.  For more information and to make a reservation, go to:

http://catalyst.washington.edu/learning_spaces/digital_audio_workstation.html

Free & Low Cost Trainings & Workshops

From the Catalyst website:

Catalyst can help you meet the daily demands of teaching, learning, research or work with our innovative and effective technologies and services. Take advantage of our award-winning Web Tools, Learning Spaces, and Knowledge Services to meet your goals. We develop our tools and services collaboratively, tapping the expertise of faculty, students, and staff to meet campus-wide needs.

http://catalyst.washington.edu/

“How-To” Guides From Catalyst

http://catalyst.washington.edu/help/index.html

Catalyst Computing Workshops (Free)

http://www.washington.edu/lst/workshops/

UW Computer Training (free or low-cost)

http://www.washington.edu/computing/training/

General Access Computing Labs

GENERAL ACCESS COMPUTING LABS (includes graphics and audio/video workstations)

Hardware Available:

http://catalyst.washington.edu/learning_spaces/hardwarelist.html

Video Conferencing Services

This _free_ video conferencing service for students provides access to equipment that is capable of video conferencing anywhere.  The teleconferencing unit is located in the basement of Kane Hall.

More information and use policies are at:

http://www.css.washington.edu/videoconferencing

Reservations can be made by emailing stfvconf@u.washington.edu at least 14 days before your event.

UW Computing Resources & Assistance

UW Internet Connectivity Kit (UWICK)

http://www.washington.edu/itconnect/wares/uware/

Using UW Email

http://www.washington.edu/itconnect/email/uwemail.html

Email Mailing Lists

http://www.washington.edu/itconnect/email/mailman/

IT Connect Help Info

http://www.washington.edu/itconnect/gethelp.html

Email – help@uw.edu

Phone – 206-221-5000

Hours of telephone assistance:

Monday-Thursday, 10:00 a.m. to 8:00 p.m.

Friday, 10:00 a.m. to 5:00 p.m.

Funding Resources

Alumni Assocation Funding

The Alumni Association funds RSO sponsored events up to $500 per group per year. Download the application, view contact information, and learn more about the process here: http://www.washington.edu/alumni/students/scholarships.html#support.

ASUW Event Funding

The ASUW annually sets aside a special appropriations fund specifically for RSO events. For the 2007-2008 academic year, ASUW set aside $45,000 for their fund. RSOs can apply according to a tier system–older groups putting on bigger events can receive more money than can newer groups putting on smaller events. For all pertinent information, visit the sites listed below (especially the RSO Handbook) and make sure to make an appointment with your SAO advisor.

• To apply, first discuss your event with your SAO advisor, and then fill out the application on this website: http://money.asuw.org
• For specific information from the ASUW bylaws: http://money.asuw.org/policies-2/
• For information from the student policy guide: http://depts.washington.edu/sao/policy-guide/

Federal Tax ID Number

Employer Identification Number (EIN)

(May need an EIN to set up a checking account for a student group at a bank.)

For an on-line application, or more information, go to:

http://www.irs.gov/

Complete form SS-4 for an EIN.

GPSS Event Funding

The Graduate & Professional Student Senate also sets aside money each year for RSO events. Only graduate students may apply for GPSS funding. See http://www.gpss.washington.edu/funding. Visit http://depts.washington.edu/sao/hb_agfunds.php (scroll down to GPSS Funding) and make an appointment with your advisor in the Student Activities Office to learn about the application process.

Student Activities & Union Facilites (SAUF) Funding

SAUF offers RSOs monetary support for groups that want to put on events in the HUB or in the South Campus Center. Visit http://depts.washington.edu/sao/hb_sauffunds.php and head up to HUB Reservations on the second floor for more information on the process. You can also contact sauf@u.washington.edu for more information.