First Things First - Seattle VAMC

All participants at the VAMC must be processed prior to beginning of rotation. This can take several weeks, so please start ASAP. HR appointments need to be arranged. Bring two forms of ID, copies of the VAMC forms, and the two certificates from the Employee Education System (EES) to your HR appointment. See below for additional information.

1. Email the following information to Knox.Wray@va.gov to ensure that hospital privileges will be ready when you arrive:
   • Full name including middle initial
   • Student ID #
   • Social Security #
   • DOB
   • Place of Birth
   • Pager #
   • Email address
   • Whether you have a current CPR certification? (yes/no)


2. ASAP (to be completed no less than 2 weeks before start of clerkship) - All work personnel at VAMC must now have finger prints complete and submitted no more than 120 days before receiving a VA badge for rotation at VAMC. These incoming employee finger prints are called Courtesy Fingerprints. Finger printing may be done at any VA facility throughout the United States. Please download the Courtesy Fingerprint Request Process form for further instructions. Students who already have an un-expired VA badge do not need to have finger prints retaken.


3. Download, complete, and fax the following required VAMC forms to Knox Wray ASAP (fax: 206.764.2529)
   • CV / Resume
   • PIV Badge Request form
   • OF306
   • Electronic Questionnaire for Investigations Processing (e-QIP) initiation form. The VAMC HR office will enter you into the system, and an email will be generated to you to complete within 5 days.


4. Register online for the VA TMS Self Enrollment:
   • Select "Health Professions Trainee" to create account.
   • Complete Account Information required fields. Under Job Information, enter site coordinator's information as follows:
     • VA Point of Contact First Name: Knox
     • VA Point of Contact Last Name: Wray
     • VA Point of Contact Email Address: knox.wray@va.gov
     • VA Point of Contact Phone Number: 2062773623

VAMC Site Coordinator:
Knox Wray
Surgery Service Coordinator
VA Puget Sound Health Care System
Mailstop: S-112
1660 S. Columbian Way
Seattle, WA 98108
phone: 206.277.3623
fax: 206.764.2529
Knox.Wray@va.gov