First Things First - SURG 661, 664 & 673 - Seattle VAMC

All participants at the VAMC must be processed prior to beginning of rotation. This can take several weeks, so start no less than 4 weeks prior to start of rotation. HR appointments need to be arranged. Bring two forms of ID, copies of the VAMC forms, and the two certificates from the Employee Education System (EES) to your HR appointment. See below for additional information.

  1. Email the following information to Julie Ramirez to ensure that hospital privileges will be ready when you arrive:
    • Full name including middle initial
    • Student ID #
    • Pager #
    • Email address

  2. To be completed no less than 2 weeks before start of clerkship - All work personnel at VAMC must now have finger prints complete and submitted no more than 120 days before receiving a VA badge for rotation at VAMC. These incoming employee finger prints are called Courtesy Fingerprints. Finger printing may be done at any VA facility throughout the United States. Please download the Courtesy Fingerprint Request Process form for further instructions. Students who already have an un-expired VA badge do not need to have finger prints retaken.

  3. Download, complete, and fax the following required VAMC forms to Julie Ramirez ASAP (fax: 206.764.2529)

  4. Register online for the VA TMS Self Enrollment:
    • Select "Health Professions Trainee" to create account.
    • Complete Account Information required fields. Under Job Information, enter site coordinator's information as follows:
      • VA Point of Contact First Name: Julie
      • VA Point of Contact Last Name: Ramirez
      • VA Point of Contact Email Address:
      • VA Point of Contact Phone Number: 2062771275

SURG 673 students:One week prior to your rotation you will receive an email that will contain orientation information. This will include Zoom connection information for remote access to the presentation. Please also check the information under the main "Clerkship" tab at the top of this page. Choose "Orientation" in the dropdown menu.

VAMC Site Coordinator:
Julie Ramirez
Program Specialist, Surgery Services, Data Management and Resident Coordinator
VA Puget Sound Health Care System
1660 S. Columbian Way, Mailstop: S-112-SURG
Seattle, WA 98108
phone: 206.277.1275
pager: 206.416.1381
fax: 206.764.2529
office location: Bldg 1, Room 314

Work Hours Policy

The goals of the medical students and the faculty of the School of Medicine are one and the same: to get the best medical education possible while not ignoring overall health and happiness. Attention needs to be paid to both duty/work hours and personal time.

Work hours rules have been developed for residents, but similar rules have not been developed for medical students. There are obvious differences in terms of goals, reimbursement, and responsibilities between residents and students. Nonetheless, some guidelines for students apply.