Faculty Meeting Minutes
Friday October 19, 2007 
10:00 a.m.
CP 206C Conference Room

Attendance: O. Baiocchi, L. Wear, A. Urbanec, L. Crum, S. Chung, E. Hong, I. Bichindaritz,  M. Muppa, D. Zimmerman, D. Chinn, B. Jeffrey, L. Lyon-Banks, D. McLane, J. Tenenberg, A. Teredesai, A. Fry, S. Hanks, M. Rosenfeld, G. Mobus, Z. Chavez

1.  Approval of Minutes

May 31, 2007 meeting minutes were approved.
(motion:  L. Wear second: A. Teredesai,, approved)

2.  Updates- Orlando Baiocchi

Orlando and Ankur met with Harry Hayward from UW Public Relations.  They talked about collaboration with the development of their social network and interactive maps.  
   
Graduate Review – Orlando gave an update on the program review.  The charge letter that they sent has about 30 questions that need to be answered.  Orlando would like for everyone to take a look and see which ones they can assist with. Some of the questions are very specific, for example, some deal with teaching and best practices.  These questions would best be answered by Donald and Josh.  We will collect the information and discuss it during the next meeting.  A written response will not be necessary.  They may ask some of the questions that have been specifically addressed, or they may ask different questions.  Orlando was instructed not to call Larry Snyder.  He is waiting for Larry Snyder to call him.  We’ve received unofficial comments from the Vice Chancellor who was in attendance during the meeting.  Her comments are similar to the ones expressed by the Graduate Committee in Seattle.  We need to elaborate more on what the Institute has done.  They feel that we’ve done more than we’re including.  Orlando is asking Andrew to elaborate further, for example:  what is the difference of a student coming here and when he/she leaves.  Andrew would like to provide a sampling of the graduate students as they enter the program and profile some of them in the working world now or perhaps pursuing their education further.  He would like to set-up 5-10 samples of students, profile them entering program, their capstone event with the committee, and what they are currently doing.  He would like to hear back from faculty members that have contact with students that are doing something that you feel their attendance, coursework and education at the Institute helped them do.

The list of the questions and self-study has been provided to all faculty members for review.   The meeting to discuss the questions is scheduled for next week.

3.	New Business

A.	General announcements - Alina and Orlando
Visiting Scholar – Sam 
Sam introduced Visiting Scholar Dr. Tae Wan Kim.  Dr. Kim will be visiting until next summer. 

Program Review - Alina

Alina gave an update on the schedule for the program review.  She has not received a schedule for the visit that will take place on the 5th and 6th.  

Welcome back picnic – Alina

The welcome back picnic was a success.  The number of students that attended the event was about 75. It was a success in part to everyone that was involved with the preparation. In order to show appreciation, certificates were handed out to the following faculty members, Ed Hong, Dan Zimmerman, Menaka Muppa, George Mobus, and Orlando Baiocchi.

Quarterly Meeting with the Director - Orlando 

During the quarterly meeting with the director a few issues were brought up by the students:  

~	Accessibility of files over the web
~	Students that enroll late have had difficulty getting access cards
~	Parking, and street crossings 
~	Demand for additional 390 to be a workshop for 322
~	Transportation problems that affect students in our programs as well as the university as a whole.  There is a lack of coordination between the bus system and the university. 
~	We have two 321 sections that meet M-W and T-Thu, the original plan was to have one single 390B for both 321’s.  But because too many students enrolled, the class had to be split and there was a need for more mentors.  
~	They don’t like the fact that we only offer Java
~	Courses – They would like more summer courses and to have core courses offered more frequently.
~	They acknowledged that it’s a good program and they like having small class sizes.

Math Faculty - Orlando

Cheryl Greengrove has expressed the desire to get together and discuss what to do with the math program.  She would not oppose to moving the math section to the Institute. An idea that is growing is to create a college of natural sciences physics, biology, health, and environmental sciences.  Math would not be part of it.   

B.	Faculty Search Reports - Larry Wear-CES, George Mobus-CSS and Ankur Teredesai- IT

CES - Larry 

The CES ad has been approved.  Placing ads is very expensive typically a minimum of $5,000. A handout was passed out that has a combined ad with a brief description of each position and a link to each of the individual positions.  The Computer Engineering ad has been posted on our website.  The full ad is on the website, but has not been sent out for print.    

CSS – Orlando

The ad approval process goes to Shelby and Beth Rushing for approval then to Seattle.  

IT - Ankur 

The search committee will meet soon.     

 	After the updates, Josh requested a link to the ads.

C.	Committee Membership 2007/2008  – Larry Wear

The committee membership list was handed out for review.  Orlando requested a volunteer to temporarily replace Sam in the Curriculum Committee.  Isabelle mentioned that George had volunteered for the Curriculum Committee during the retreat.  Orlando remembered that George had volunteered to replace Ed Hong on another committee, the Faculty Council on Academic Policy.  George was not in attendance.  It was agreed that George will temporarily replace Sam in the Curriculum Committee. Moshe is released from teaching but not from committee involvement.  Moshe is leaving on Sunday and won’t be back until March 2008.   The following changes were suggested and will be made:

~	Josh - Undergraduate Committee
~	Ankur – Graduate Committee
~	Isabelle - Graduate, UW Faculty Committee on the Campus Library 
~	Isabelle - Building and Facilities Use committee.
~	The list will be updated and distributed at the next meeting.
 
D.	Adjunct faculty- TCSS 343 Winter, TCSS 342 Spring, TINST 100 Winter/Spring – TINST 100- Vicki Stoddard

Larry Crum and other members expressed concern with the usage of commercial slides, he would like to see original work in future presentations made by candidates.

Josh requested to get all the materials for hiring adjunct faculty.  When, the offer letter goes out it should specify that the adjunct member will be assigned a mentor, they will be asked to provide syllabus in advance and at the end of the course gather all the materials.

A draft of spring schedule was distributed by Larry Wear.  Larry requested that faculty get back to him with comments or questions they may have regarding the schedule.

Issues related to TCSS 343 in the Winter and TCSS 342 in the Spring have been solved.

(motion: to hire Vicki Stoddard as a half- time lecturer to teach for the winter quarter only.  motion: L. Wear, Second, D. Zimmerman,  approved)

E.	Faculty Meeting Schedule for the Fall – Larry Wear

The meeting schedule for the 2007/2008 year was distributed.  

F.	Emeritus Status for Larry Crum – Orlando

Comments were made by Steve Hanks, regarding the difference between Emeritus and retirement.  The document is not very clear as to what Emeritus means and under which circumstances it may or may not be awarded.

Moshe gave a short description of some of the benefits associated with Emeritus status, for example, Emeritus members are entitled to apply for research grants. As a retiree he will get all the benefits associated with retirement.  As an Emeritus member, there is continuing association with the department.  

Secret vote was taken:  The vote was unanimous to approve the Emeritus title to Larry Crum.

(motion: to award Emeritus Status to Larry Crum motion: L. Wear, Second, S. Hanks ,  approved)

4.	Votes

1.	Vote on the ITS proposal – Ankur (Q&A only)

Sam described the kind of students that will be attracted to this program.  He discussed course transfers from community colleges.  

Larry Crum mentioned that we need to clearly spell out what we’re doing, because it is a long approval process.  Orlando mentioned that the approval process has changed, it goes to PARC, then the Faculty Council on Academic Policy, it is then advertised for two weeks for comments, and then it goes to the Provost.

Three part decision regarding the proposal was made.
 
1. Moved to approve the proposal to be sent to PARC with the stipulation that in the next phase we vote after the resolution of three issues:
 
Articulation
Budget and resources
Course overlaps
 
2. We will vote to continue after the above have been addressed.
 
3. Last phase is to vote to move forward after we have reviewed a detailed launch plan.

Vote tally (previously sent)
 
Voting faculty   13
Approve           11
Not Approve       2
Abstain             0

(motion: L. Wear, Second, Moshe,  approved)

Announcements

Larry has a list of the students that qualify to join UPE.  Induction will take place on November 16, 2007.  Letters of invitation will be sent to all qualifying students.