Reserve the HUB

HUB Event and Information Services (HUB EVS) manages all meeting and event reservations in the Husky Union Building. Reserving the HUB requires understanding the Availability Check – Request and Review process and how requests are evaluated prior to becoming a Confirmed Reservation.

Meeting & Event Planning Timelines

Ballroom & Lyceum

Availability Checks for the HUB Ballroom and Lyceum are accepted 2 years in advance.

Example: For an event on Jan 10, 2016, an Availability Check may be submitted on Jan 10, 2014

Meeting Rooms

Availability Checks for HUB Meeting Spaces are accepted 1 year in advance.

Example: For a meeting on Nov 4, 2015, an Availability Check may be submitted on Nov 4, 2014

HUB Lawn

Availability Checks for the HUB Lawn will be accepted in late summer for events during Fall quarter.

HUB Event Management System
(HUB EMS)

Submitting an Availability Check requires a HUB EMS login account with which to access the online request system. Clients may request a HUB EMS login here.

Using HUB EMS

The Availability Check button at the bottom of this page will take you to HUB EMS. Please review the following directions before accessing HUB EMS and submitting an Availability Check.

1. Log In to HUB EMS

Select “My Account” | “Log In” from the menu.
Use your assigned HUB EMS Login and password to log in.
NOTE: All reservation notifications/confirmations will be sent to the email address used as the Login Account.

2. Select the Appropriate Request Template

Select Reservations from the menu and choose the appropriate request template.

3. Provide Search Filter Criteria

Provide the following required search fields in the “When and Where” & “Setup Information” sections:
Date, Start & End Time, Attendance and Setup Type (optional).

4. Find Space

Click on the blue button labeled “Find Space”
The search results yield all available rooms based on the search filters.
If no rooms are available, adjust your search options and try again.
NOTE: Availability of rooms does not guarantee reservable space. All Availability Checks are processed in the order they are received. Until an Availability Check is evaluated, processed, and confirmed, the room may still appear as available within HUB EMS.

5. Select Room(s)

Select the room you would like to reserve by clicking on the corresponding green & white plus.

6. Event Details

Click on the “Details” tab and provide all necessary details in each of the sections. Required fields are marked with a red asterisk*.

NOTE: The Event Name will appear in the HUB Calendar of Events. Please make sure it reflects the event name by which guests and visitors can easily find the event or meeting.

7. Agree to Terms and Conditions

Clients must agree to Terms and Conditions before clicking the Submit button.

8. Submit

Upon clicking the Submit button, an email confirming receipt of the Availability Check is sent to the email address of the HUB EMS Login account. HUB Event Services staff will process requests in the order they are received. The status of the Availability Check will be RECEIVED at this point indicating that HUB EVS has received the request.

9. Check Request Status

Clients can view the status of their requests by logging in to HUB EMS and clicking on View My Requests from the main menu.

A Reservation Confirmation is only sent following a completed Availability Check by HUB EVS staff. More details on the Availability Check – Request and Review process are available here.