RSOs wishing to hold fundraising activities, sales or raffles on campus must demonstrate that the activity itself serves an educational purpose, and that any proceeds either will further the goals of the organization, provide additional programs for the student body or benefit a charitable organization. RSOs wishing to hold fundraising events should meet with an SAO adviser early in the planning process to ensure compliance with University regulations. Fundraising forms are to be submitted at least 3 weeks in advance of the event to the RSO’s student activities adviser.
A Charitable Fundraising Request Form is used when an event or service provided by an RSO will go to benefit a charity. Written confirmation from the charity stating they approve the event needs to be obtained by the RSO and submitted to RSO’s student activities adviser.
A Sales and Food Fundraising Request Form is used when and RSO is planning to sell items, services or food on campus.
RSOs wishing to hold events requiring UUF approval, events with food service or sales, or wishing to advertise their events must complete and receive authorization from these respective campus units. Each form carries its own recommended deadlines.
An approved UUF is needed for events that are held outdoors, are open to the general public, off-campus guests will be attending, are political in nature or involve private or commercial sponsors. The Office of Special Programs (OSP) administers this approval.
All food sold or served on University premises must meet applicable health standards as interpreted by the Environmental Health and Safety Department. RSOs wishing to provide food for their members and guests at meetings or other events should meet with an SAO adviser early in the planning process to ensure compliance with University regulations.
RSOs wishing to serve alcohol at a campus event require official University approvals and state licensing. RSOs must submit an Alcohol Service Request (ASR) to the Use of University Facilities Committee (UUFC) via the Office of Special Programs (OSP) before applying for a WA state banquet permit or special occasion license from the Washington State Liquor and Cannabis Board.
Updated: April 15, 2017
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