Through their formation and registration, Registered Student Organizations (RSOs) are members of the UW community. With this membership come both benefits and responsibilities. The UW Student Conduct Code forms the basis for the behavioral expectations in the UW community.
Alleged violations of this Handbook by an RSO will be adjudicated primarily by the Student Activities Office, or in the case of individual students, the matter will be referred to Community Standards and Student Conduct. Alleged violations committed by Panhellenic or Interfraternity Council (IFC) organizations will be referred to the Office of Fraternity and Sorority Life.
In attempting to resolve any infractions, the primary intent of the accountability process will be to educate members of the organization, while holding them accountable for any violations allegedly committed. Furthermore, it is the desire of the Student Activities Office to promote critical decision making skills to encourage RSOs to prevent any possible future infractions.
The extent and terms of disciplinary action taken by the Student Activities Office (SAO) will depend upon the nature and severity of the infraction as well as any history of previous violations. Student organizations must be in “good standing” to maintain their registration status.
A student organization will be considered in good standing if, for the past 12 months, the organization has complied with all University policies and procedures including those outlined in the Student Organization Handbook. Policy and procedure violations, registered status, unpaid debts, probation status and adjudicated complaints against an organization will be considered in determining good standing.
Alcohol Infractions: Alcohol permits violations, possession without permission, and damage as a result of alcohol consumption.
Behavior Problems: Disruption of individuals or groups, failure to respond to requests by facility staff, bad manners, instigating negative behaviors.
Debt and Payment Violations: Failure to make timely payments or payment arrangements for reservations, facility, or other services.
Policy Violations: Failure to follow University policies and procedures. Examples include: event staff procedures, setup policies, posting violations, excessive noise, and email/web account misuse. Violations of the Student Conduct Code WAC 478-120.
Property Damage & Vandalism: Damage to facility or property as a result of careless behavior or intentional misuse of property.
Warning: Formal notice of violation and reprimand. Organization receives a formal notice of violation in writing by SAO. The organization must take action regarding the warning immediately. Continued similar misconduct will result in one of the more severe sanctions.
Probation: The minimum duration of probation is one full quarter. Notification of violation may result in the loss of some privileges such as use of facilities, use of office space, or applying for ASUW/GPSS funding. As a condition of probation a student organization may be required to complete additional sanctions during the probation period such as:
Suspension: The minimum duration of suspension is one full quarter. As a result of serious, intentional or repeated violation, registration status and all privileges of registration may be revoked. All student organization privileges of registered status are revoked.
An organization which has had its registration revoked may apply for reinstatement after the term of suspension is completed. Petitions for reinstatement are to be submitted to the Assistant Director of Student Activities in HUB 232.
All student organizations applying for reinstatement must be able to demonstrate that they have appropriately dealt with the problems which led to revocation and that they are in all other normal procedures, currently eligible for student organization status.
Accounts 30 days overdue: SAO will send a letter of warning to the student organization giving the organization and its members 30 days to resolve the debt.
Accounts 60 days overdue: Student organizations will be placed on probationary status and will be unable to reserve facilities. Other student organization benefits may also be revoked until the debt is resolved.
Accounts 90 days overdue: Student organization status is suspended for a minimum of one (1) full quarter. Organization is denied all privileges of a registered student organization. After payment is made and verified, a written appeal must be submitted justifying reinstatement after term of suspension is completed.
If the Student Activities Office becomes aware of an alleged violation of the RSO Handbook, the matter will be resolved in the following manner. This process will apply to all cases except those of Organizational Debt which will be adjudicated in the manner outlined above.
Organizations may appeal disciplinary actions of the Student Activities Conduct Board