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Interactions with Minors

Sponsorship of Activities Involving Minors

Any RSO who wishes to sponsor an activity that involves minors (people under the age of 18) as the primary audience must receive a recommendation from their SAO Adviser and have their event reviewed by the Office for Youth Programs Development and Support. In general, events that have a high risk of injury, require changing or removing clothing, use of a locker room, field trips, or overnight stays will not be allowed.

Steps for having your event reviewed are as follows:

  1. Submit the Special Events for Minors form to your Advisor. The Advisor will review and ensure that the form is satisfactorily completed before sending to the Office for Youth Programs Development and Support.
  2. The Advisor will send to the Office for Youth Programs development and support for review and comment.
  3. Comments will be returned to the Advisor and RSO contact. RSO is expected to address comments during event planning and execution.

The Office must receive the Special Events for Minors form for review for Youth Programs Development and Support no less than 3 weeks in advance of the event.

Prior to the event, the RSO is required to:

During the event, the RSO is required to:

  • (As applicable) keep records of signed AOR forms on hand at the event.

Please Note: If approved, an RSO must agree to abide by all conditions and policies outlined. Failure to abide by all conditions and policies outlined will result in disciplinary action outlined in the RSO Policy Guide.

RSO Participation in non-sponsored events involving Minors

If an RSO is participating in any activities involving minors run by non-UW sponsors, you are advised to confirm that there is supervision by adults affiliated with the event at all times. RSO members should not be relied upon for supervision of youth in these circumstances.


References for general safety guidelines

Bad Company

HUB Games 8 Ball Tournament

HUB Games 8 Ball Tournament

Shaun King at the HUB

Shaun King at the HUB

POSTPONED: Casey Neistat

POSTPONED: Casey Neistat