The HUB

Policies

Equipment Use Policies

General Use

  1. Students are expected to use all SORC equipment in a responsible & conscientious manner. It is important to use common sense in keeping equipment clean and in good working order so that all students can make use of the equipment.
  2. Students are expected to return all SORC equipment in a timely manner or by the stated reservation end date and time. Past Due items directly impact any subsequent reservations by other student organizations.
  3. Failure to abide by these general guidelines will result in loss of equipment use privileges for both the student found responsible and the student organizations that student represents.

Canopies

  • Limits: No more than 10 canopies may be reserved at a time. RSOs may request more canopies only on the day of the event and will depend on canopy availability.
  • Limits: Canopies may be reserved and checked out for a maximum of 5 days.
  • Damage: DO NOT drag canopy tops or legs along the ground. Take steps to prevent tears and abrasions to the canvas top and damage to the legs.
  • Transport: SORC provides hand trucks to properly transport canopies and other equipment.
  • Set Up/Take Down: DO NOT use too much force when expanding or contracting canopies. Doing so may cause damage to the canopy legs or trusses.
  • Tape: DO NOT use tape on any part of the canopies – legs, trusses, or canvas top. Tape and tape residue can interfere with canopy function and is difficult and time consuming to remove.
  • Tape Alternatives: SORC has low-residue tape that may be used to adhere items to the canvas canopy (not trusses or legs). SORC also recommends using twine or zip ties to attach items to the trusses or legs. Anything used to affix items to the canopies must be removed before returning the canopy to the Resource Center.
  • Extreme Weather Conditions: SORC staff will make the final decision when determining that extreme weather conditions prohibit the use of SORC canopies.

Tables

  • Limits: No more than 15 6-ft tables may be reserved at a time. RSOs may request more tables only on the day of the event and will depend on table availability.
  • Limits: Tables may be reserved and checked out for a maximum of 5 days.
  • Damage: DO NOT drop or drag tables along the ground. Take steps to prevent damage to the legs and table tops.
  • Transport: SORC provides hand trucks to properly transport tables and other equipment.
  • Tape: DO NOT use tape on any part of the tables – legs, table top/sides. Tape and tape residue can interfere with table functions and is difficult and time consuming to remove.
  • Tape Alternatives: SORC has low-residue tape that may be used to adhere items to the table top or sides. SORC also recommends using twine or zip ties to attach items. Anything used to affix items to the tables must be removed before returning the table to the Resource Center.

Chairs

  • Limits: No more than 25 chairs may be reserved at a time. RSOs may request more chairs only on the day of the event and will depend on chair availability.
  • Limits: Chairs may be reserved and checked out for a maximum of 5 days.
  • Damage: DO NOT lean the chairs back off the ground. Misusing the chairs may cause the plastic legs to break.

Paint-Drying Station

Students may hang painted banners to dry in the Paint-Drying Station. There is limited space in the Paint-Drying Station so any items left for longer than a week will be recycled or disposed of by SORC staff.

Storage Cages

RSOs may utilize the storage cages in the Resource Center to store items on a short-term basis. Students are asked to respect other RSO’s property and abide by the honor system since the cages are a shared resource and not secured. Perishable, combustible, or illegal substances, and guns/ammunition are expressly prohibited from being stored in the SORC storage cages.

Yearly Limits and Point Allowances

Buttons – Balloons – Butcher Paper

RSOs are provided an allowance of $35.00 – 3500 points over an academic year (Fall-Summer). Points do not roll over from year to year. RSOs use up their points for usage of buttons, balloons, and butcher paper. RC staff will keep track of all usage and apply it to the RSO allowance.

Supplies Points Limits:
2.25-inch button $0.08 – 8 points/button 1-60 buttons/day/group
1-inch button $0.06 – 6 points/button 1-60 buttons/day/group
Balloons $0.08 – 8 points/balloon 1-15 balloons/day/group
Butcher Paper   50 feet/week/group

Printing & Copying

RSOs and ASUW & GPSS entities may use the printing and copying resources at the Resource Center with the following provisions:

  • Allowance: Each student group is provided an allowance of $50 – 5000 points.
  • Rollover Points: Points DO NOT roll over from year to year.
  • RSO Print Codes: Only the 5 listed RSO Officers, with picture ID, may retrieve or reset their print code
  • RSO Print Code Usage: It is the RSO Officers’ responsibility to provide their RSO print code to their RSO members
  • RSO Officer Change: It is the RSO officers’ responsibility to notify SORC when an officer change has taken place so that the new officers can reset or retrieve their RSO’s assigned print code.
  • ASUW/GPSS Print Codes: Only the elected or hired representative, with picture ID, from each official student government entity may retrieve or reset their print code

Printing Points

Supplies Points
Black & white print or copy 1 point/side
Color print or copy 10 points/side
Plotter Printing 15 points/linear foot

Policy Infractions

Students or student organizations found to have violated any SORC policies or guidelines will be subject to the following penalties:

First-Level Infraction: Warning

The student and the corresponding student organization will receive a warning verbally or via email. A First-Level penalty shall expire after one academic quarter, not including summer quarter or breaks, provided no other infractions are committed by that student or other students from the same student organization.

Sample Infractions:

  • Returning SORC equipment past the due date and time.
  • Printing homework or non-RSO items
  • Not clearing out items from the SORC storage cages in a timely manner
  • Other minor infractions as determined by the SORC Manager

Second-Level Infraction: Loss of Privileges

The student and the corresponding student organization will lose reservation, printing, or storage privileges for the remainder of the academic quarter or a period determined by the SORC Manager. Additionally, the student and/or the student organization may be assessed damage or replacement fees as appropriate. The student and student organization will receive a notice of this infraction via email. A Second-Level penalty shall expire after one academic quarter, not including summer quarter or breaks, provided no other infractions are committed by that student or other students from the same student organization.

Sample Infractions:

  • Committing another infraction while under a First-Level Warning
  • Tampering with or using another organization’s print code
  • Significant or severe damage to SORC equipment
  • Loss, abuse, or misuse of SORC equipment
  • Serious delay in or complete lack of returning SORC equipment
  • Storing prohibited items in the storage lockers
  • Other serious infractions as determined by the SORC Manager