TRAC-UWmore TRAC-UW info

Washington State
Transportation Center (TRAC)

1107 NE 45th St, Suite 535
UW Mailbox: 354802
Seattle, WA 98105
Phone: 206.543.8690
Fax: 206.685.0767

Sloan Hall, Room 101
PO Box 642910
Pullman, WA 99164-2910
Phone: 509.335.3175
Fax: 509.335.7632

WSDOT Research Office
Transportation Building
Washington State Department
of Transportation
310 Maple Park Avenue SE
PO Box 47300
Olympia WA 98504-7300
Phone: 360.705.7000

Revised 14-Nov-2014 13:41
Washington State Transportation Center



Proposal Production

The University of Washington and WSDOT require all Principal Investigators and Project Managers to follow a specified procedure to produce proposals with TRAC. Below find information about

Helpful Documents
Subcontract Information
Proposal Preparation Process


Coordination and production: Amy O’Brien 206.685.2644

Budget information: Ron Porter 206.543.3341

Tracking: Jane Lybecker 206.543.6535

Information about TRAC, contracting agencies, RFPs, and upcoming research possibilities: Mark Hallenbeck 206.543.6261, Leni Oman 360.705.7974

Helpful Documents

The following proposal-related documents are available:

WSDOT Proposal Preparation Guide
This MS Word document provides WSDOT's proposal requirements, as well as a starting point for writing new proposals.

Proposal Budget Template
This Excel document will help you begin formulating your budget estimate. This document changes frequently, so please empty your cache before downloading to ensure that you receive the most recent version. Need help? Call Ron Porter at 206.543.3341.

TRAC Guide to Proposal Preparation Services
This pdf document outlines the TRAC proposal preparation process.

*Windows users: right-click to save the file to your computer

Subcontract Information

For subcontracts, the following information will be needed in your proposal:

Name of subcontracting company and address
Scope of Work
Letter of Commitment
Subcontractor's contact information for negotiations with UW (name, phone number and email address)

Note: you may also need the subcontractor staff's resumes and qualifications (please check granting agency's instructions).

The Proposal Preparation Process

The easiest way to produce a TRAC proposal is to talk to the TRAC staff for preparation, write the proposal, and then let the TRAC staff take the production work off your hands. We have extensive experience in proposal production and have implemented systems for producing them consistently and efficiently.


  • Important for WSDOT proposals:
    WSDOT requires that TRAC review and process all university proposals to the DOT.
    WSDOT requires a draft proposal to review before it will sign off on a final proposal.

  1. The proposal coordinator accepts and tracks your electronic proposal text, graphics, budget information and other necessary material.

  2. The budget analyst helps you create your budget or reviews your estimate to ensure that it meets the contracting agency, university, and TRAC’s requirements.

  3. An editor checks for compliance with the contracting agency’s requirements and edits for clarity, conciseness, grammar, and punctuation.

  4. Illustrators are available to draw additional figures and graphs for your proposal.

  5. The coordinator returns the marked-up proposal to you for revision and approval.

  6. TRAC prepares the signature pages and GC-1 for final proposals.

  7. TRAC makes the necessary copies and distributes the proposal around campus for signatures.