The University of Washington and WSDOT require all Principal Investigators and Project Managers to follow a specified procedure to produce proposals with TRAC. Below find information about
Coordination and production: Amy O’Brien 206.685.2644
Budget information: Ron Porter 206.543.3341
Tracking: Jane Lybecker 206.543.6535
The following proposal-related documents are available:
WSDOT Proposal Preparation Guide
This MS Word document provides WSDOT's proposal requirements, as well as a starting point for writing new proposals.
Proposal Budget Template
This Excel document will help you begin formulating your budget estimate. This document changes frequently, so please empty your cache before downloading to ensure that you receive the most recent version. Need help? Call Ron Porter at 206.543.3341.
TRAC Guide to Proposal Preparation Services
This pdf document outlines the TRAC proposal preparation process.
*Windows users: right-click to save the file to your computer
For subcontracts, the following information will be needed in your proposal:
Name of subcontracting company and address
Scope of Work
Letter of Commitment
Subcontractor's contact information for negotiations with UW (name, phone number and email address)
Note: you may also need the subcontractor staff's resumes and qualifications (please check granting agency's instructions).
The easiest way to produce a TRAC proposal is to talk to the TRAC staff for preparation, write the proposal, and then let the TRAC staff take the production work off your hands. We have extensive experience in proposal production and have implemented systems for producing them consistently and efficiently.
Important for WSDOT proposals:
WSDOT requires that TRAC review and process all university proposals to the DOT.
WSDOT requires a draft proposal to review before it will sign off on a final proposal.
The proposal coordinator accepts and tracks your electronic proposal text, graphics, budget information and other necessary material.
The budget analyst helps you create your budget or reviews your estimate to ensure that it meets the contracting agency, university, and TRAC’s requirements.
An editor checks for compliance with the contracting agency’s requirements and edits for clarity, conciseness, grammar, and punctuation.
Illustrators are available to draw additional figures and graphs for your proposal.
The coordinator returns the marked-up proposal to you for revision and approval.
TRAC prepares the signature pages and GC-1 for final proposals.
TRAC makes the necessary copies and distributes the proposal around campus for signatures.