NOTE: This page DOES NOT contain full manuscript guidelines.  Please download entire PDF version of guidelines here.

 

 

Guidelines for Formatting Manuscripts Submitted to

Meeting the Challenge: Invasive Plants in Pacific Northwestern Ecosystems

 

The purpose of the following guidelines is to help each author to create a manuscript copy that is as close to “camera-ready” as possible, thus requiring very little re-formatting prior to publication. Papers will be published in a USDA Forest Service, Pacific Northwest Research Station General Technical Report following the conference.

 

Deadline for manuscripts:

• Each author is required to have his/her manuscript reviewed by two or more peers. The revised manuscript should address the suggestions made by the reviewers.
• Final, revised copy of the manuscript is due on October 20, 2006. Please submit a disk copy to Alaine Sommargren (206-383-9924) by one of the following methods:
• email (no file size limit): asomm@u.washington.edu
• message board (no file size limit): http://students.washington.edu/asomm/index.shtml
• regular mail: UW Botanic Garden, Box 354115, Seattle WA 98195-4115.
• Any questions regarding formatting please contact Alaine.

 

Please use the following standards in your writing:

• Text: font size 12 pt.–Times New Roman, 1.0 line spacing, 1 space after period.
• Spell out numbers less than 10 and the word, “percent”; within tables spell out “percent” unless there is not available space.
• Units of measure can be either English or metric.
• One English-metric equivalent table will be included for the entire proceedings publication, however, please include conversion factors you use for any units other than the standard length, area, temperature, volume, etc.
• Abbreviate units of measure.
• Use complete scientific names and authorities for plant, fungi, or animal species when first
  mentioned in the paper
• Be clear about definitions (e.g., which states/provinces/countries comprise a “region”)

 

Guidelines for preparation of tables

• Use Times New Roman, 12 pt bold for table title (with no ending period), use 12 pt font sizes (or no lower than 8 pts.) for table text.
• Tables are placed at the end of the manuscript, just before the figure captions. Begin each table on a new page. Do not embed tables in the text of your manuscript.
• Use the Tables tool in MS-Word, L/R tabs, or decimal tabs to align data correctly, but do not use auto-formatting functions in the Tables tool (it creates complex formatting that is difficult to edit). Do not use spaces or empty columns to separate or line up data. Do not insert hard returns within cells.
• Number tables consecutively and mention each in the order to which it is referred in the text.
• Use 8 point font for footnotes in tables. (footnotes within tables, use letters, superscript, italic^a  beside referenced item; notes are placed below tables with a blank space after letter or before reference).
• Capitalize only the first word and proper nouns of headings (and cell entries with the exception of a list of common species names—these can be lower case so that proper names can be identified by upper case).
• Explain everything fully in table title and footnotes so the table can stand alone.

Guidelines for preparation of figures

• Refer to figure in text as (fig. 1); if used in a sentence, spell out “figure.”
• All figures and photographs must be in black and white.
• Provide a list of figure captions at the end of the text document
• Save figures as *.tif, at least 300 dpi (dots per inch)
• Save arc-view and GIS maps as *.eps.
• Each figure should be a separate file. Example for naming a figure file: Harrington_fig1.tif
• Write the figure number lightly in pencil in top right hand corner on paper copy and type it on the disk copy.