University Advancement Intranet

Washington Commons Reservation Request

The Washington Commons Boardroom, Lobby and Event space are intended primarily for use by UW Advancement units. Please note that if the space is needed for a UWAA Board or UW Foundation Board gathering, your reservation may get bumped.  This happens very rarely, and if it does, we’ll give you as much advanced notice as possible. Thank you for your understanding.

Prior to completing your request, please take a moment to review our Host Responsibility Checklist.

Please fill out the information below as completely as possible. You must fill out this form 10 business days before your event. If you have questions please contact the UWAA front desk at 206-543-3388 or

Contact Information

Event Planner's Name: (required)

Event Planner's Email: (required)

Phone Number: (required)

Cell Phone Number:

Department Name: (required)

Budget number to be charged: (required)

Alternate Contact (name, phone, email): (required)

Meeting Details

Meeting Name: (required)

Meeting Date (required):

Start Time (required):

End Time (required):

Setup Start Time:

Cleanup Start Time:

Expected Attendance: (required)

Brief Description of Event: (required)

Frequency of Meeting: (required)
OnceMore than once

Describe the pattern of recurrence:

Do you require heating/air conditioning (extra fee - $75/hour)?: (required)

Room Setup

What area of the Commons are you reserving?: (required)
Event SpaceConference RoomBoth

Will you need a specific layout for your event?: (required)
Leave room as isRoom clearedRemove conference room chairsChairs only (theater style)High cocktail tablesLow cocktail tablesSingle 3x3 tableSingle 6x3 table


Audio/Visual Equipment

Will you need audio or visual equipment for your event?: (required)

What audio or visual equipment will you need?
ScreenStageMicrophone - lapel (2 available)Handheld (1 available)MusicPodiumEasel


Food and Beverage

Will food or beverages be served?: (required)

Will alcohol be served?: (required)

The Banquet Permit form is required if you serve any alcohol at your event here at the Washington Commons. When you sign this form, you agree to the conditions set forth on the form as well as specific UW policies with regard to the service of alcohol. You are encouraged to carefully review all conditions on the form before you sign.

In section 10 on the permit under “Venue Operator” please enter “Napha Nammathao” in the name field and the email address as

Banquet Permit

Other Information

I have read and accept the space guidelines as outlined in the Host Responsibility Checklist (required).

Please include any additional information we may need to know about your event.