Washington Commons Reservation Request

The Washington Commons Boardroom, Lobby and Event space are intended primarily for use by UW Advancement units.  Please note that if the space is needed for a UWAA Board or UW Foundation Board gathering, your reservation may get bumped.  This happens very rarely, and if it does, we’ll  give you as much advanced notice as possible.  Thanks for your understanding.

Please fill out the information below as completely as possible. You must fill out this form 10 business days before your event. If you have questions please contact the UWAA front desk at 206-543-3388 or uwalumni@uw.edu.


Contact Information

Event Planner's Name: (required)

Event Planner's Email: (required)

Phone Number: (required)

Cell Phone Number:

Department Name: (required)

Budget number to be charged: (required)

Alternate Contact (name, phone, email): (required)

Meeting Details

Meeting Name: (required)

Meeting Date (required):

Start Time (required):

End Time (required):

Setup Start Time:

Cleanup Start Time:

Expected Attendance: (required)

Brief Description of Event: (required)

Frequency of Meeting: (required)
Once More than once 

Describe the pattern of recurrence:

Do you require heating/air conditioning (extra fee - $75/hour)?: (required)
Yes No 

Room Setup

What area of the Commons are you reserving?: (required)
Event Space Conference Room Both 

Will you need a specific layout for your event?: (required)
Leave room as is Room cleared Remove conference room chairs Chairs only (theater style) High cocktail tables Low cocktail tables Single 3x3 table Single 6x3 table 


Audio/Visual Equipment

Will you need audio or visual equipment for your event?: (required)
Yes No 

What audio or visual equipment will you need?
Screen Stage Microphone - lapel (2 available) Handheld (1 available) Music Podium Easel 


Food and Beverage

Will food or beverages be served?: (required)
Yes No 

Will alcohol be served?: (required)
Yes No 

The Banquet Permit form is required if you serve any alcohol at your event here at the Washington Commons. When you sign this form, you agree to the conditions set forth on the form as well as specific UW policies with regard to the service of alcohol. You are encouraged to carefully review all conditions on the form before you sign.

In section 10 on the permit under “Venue Operator” please enter “Napha Nammathao” in the name field and the email address as uwalumni@uw.edu.

Banquet Permit

Other Information

Please include any additional information we may need to know about your event.