Fiscal Year End Deadlines

The following deadlines are for when UA F&A needs to receive items; therefore dates may be different than what is posted on UW’s website.  The difference in dates allows F&A time to process and obtain approvals.

*** When sending in purchase orders, invoices, JV requests, etc – please highlight whether it should be processed in the current fiscal year, FY15, or in the next fiscal year, FY16.***

June 10th, Wednesday:

  • Purchase Orders – New requests for FY15 must be sent in (this is not a deadline for invoices)

June 12th, Friday:

  • Equipment Purchased with a ProCard - Must be purchased by this date to ensure all equipment purchases are tagged/inventoried

 June 15th, Monday:

  • Liquidate PO – Request to liquidate remaining encumbrances on PO

June 18th, Thursday:

  • e-Procurement – All orders must be requested and ready for F&A’s approval by this date to ensure posting in the current fiscal year
  • eReimbursement – All non-travel business related reimbursement requests must be entered into the system to be included on the June financial report
  • Non-PO Invoices - All vendor invoices under $10,000 must be entered into the system to be included in the June financial report
  • e-Travel – All travel reimbursement requests must be entered into the system and ready for the first stage of approval (F&A’s compliance review) by this date to ensure posting in the current fiscal year
  • UWAA Check Requests – Processed by F&A, please indicate FY15 or FY16

June 19th, Friday:

  • ProCard Purchase– The Central office suggests this deadline for purchasing items using the ProCard since processing can sometimes take days – all items must be recorded in the ProCard website by June 30 to post in this fiscal year
  • Central Travel Card (CTA) Purchase– Same reasoning as the ProCard – all items must be recorded in the CTA website by June 30 to post in this fiscal year

June 23rd, Tuesday:

  • Cash Transmittals – Checks made out to the University of Washington

July 2nd, Tuesday:

  • ProCard Form – Turn in ProCard forms to F&A before July 2nd in order to get all expenses charged to the correct budget in the 2015 fiscal year.
  • Central Travel Card(CTA) Form – Same as the ProCard – all forms must be turned in by July 2nd to post in fiscal year 2015.
  • Supplier Invoices for POs – Please highlight FY15 or FY16

July 6th, Monday:

  • JV Requests – If a department needs to transfer money to different budgets/departments, requests must be received by F&A by this deadline in order to post in this fiscal year

July 10th, Friday:

  • MyFD Desktop Transfers – Please send an email to Adam, adamh3@uw.edu or Chi, ckp621@uw.edu, to notify of a transfer awaiting approval in MyFD Desktop