University Advancement (UA) staff members may be reimbursed for purchases made with personal funds on behalf of the UW for business purposes. The purchases must be made following the applicable UW and UA expense guidelines and be approved by the budget manager.
Reimbursement requests must be submitted within 90 days of the date of the receipt to be eligible for reimbursement with the exception of expenses incurred in the last month of the fiscal year (June). Receipts for expenses incurred at the end of the fiscal year (June 30) must be submitted by July 5 to be eligible for reimbursement.
Requests must have original receipts or a signed perjury statement (if original receipts are not available), and scanned if necessary.
Employees are fully responsible for ensuring charges are paid on a timely manner for personal account used for business related expenses. University Advancement will not reimburse for fees incurred on personal accounts, such as the Travel Card account. Should any fees (late fees and stop-payment check fees) occur, the employee is responsible for paying and reconciling.