Appropriate Use Guidelines
The State of Washington and the UW have established rules related to the use of UW computers and internet access for non-work activities. In a nutshell, you may not use UW computers, including web browsing, for any activities that are not related to carrying out the work required by your position with the University.
There is an allowance for “de minimus” use of your UW email account, that is, use that costs the University little or nothing, is brief and infrequent, and does not interfere with work activity. To summarize, you may use your UW email account for brief communications in the same manner as you would also use the phone on your breaks, such as to set or cancel an appointment or the like.
Detailed information on appropriate use of UW computers is published via links from the IT Connect web page, Appropriate Use of UW Resources. See especially Personal Use of University Facilities, Computers, and Equipment by University Employees. See also WA State Ethics Board Use of State Resources – Frequently Asked Questions and Examples.
Central Advancement Computing Policies
In addition to the legal requirements of the State of Washington, Advacnement has provided some specific internal policies as well.
Store electronic files on the network instead of your computer’s hard drive. The network includes your H:\ (homes, or personal) drive as well as multiple locations within your I:\ (uw\groups) drive.
The “hard drive” is also known as the C:\ drive, and “my documents” and your “desktop” are included in it.
PC’s are encrypted using Bitlocker. It is not permitted to disable Bitlocker.
Responsible Printing Tips
According to state and University appropriate use regulations, use Advancement printers only for work related printing.
Use duplex printing as often as possible.
Do not print documents to file, when the original electronic files suffice.
When color printing:
Test prints on black and white printers before sending print jobs to a color printer.
Use lighter colors to conserve the more expensive color printer toner.
Use duplex printing on color printers, too!
Please review the online guide to Confidentiality of Alumni/Donor Information.