Volunteer Office Assistant
The University of Washington Behavioral Research and Therapy Clinics (BRTC)—a clinical research center that develops and improves effective and pragmatic treatments for individuals with severe, complex, and treatment- resisting mental disorders—has an opening for a Volunteer Office Assistant.
Provide consistent clerical support to Administrative Coordinator, Director, and other members of clinical psychology research and training lab. As directed by Administrative Coordinator, tasks will include:
- Picking up, sorting, and distributing mail from Guthrie Hall to BRTC.
- Responding to inquiries, referrals, and requests regarding clinical/research services via phone and email.
- Scanning, photocopying, and filing materials as directed by Administrative Coordinator.
- Occasionally formatting Microsoft Word and Excel documents.
- Maintaining and organizing office filing system.
- Tidying up Director’s office, wiping down furniture and surrounding areas as needed, restocking printer paper, shredding confidential materials, throwing out recyclables from bin.
- Communicating by text or email to Director’s home personal assistant for assistance with material pickups from office to home.
- Printing and creating travel materials for Director.
- Filing and organizing books/DVDs/VHS tapes in Volunteer Office Assistant’s and Director’s offices.
- Assisting Director in navigating computer/technical issues if needed.
- Tracking fundraising address database.
- Preparing monthly thank-you donation letters for Director to sign.
- Assisting with planning and carrying out monthly lab social functions.
- Assisting with yearly strategic planning conference on UW campus.
- Providing general clerical support to lab members as needed.
- Maintaining client confidentiality and adhering to clinic privacy policies.
- Providing support to Video Library.
- Completing other tasks as needed.
- Available for 5-9 hours per week.
- High school graduation (or equivalent) and one year of applicable clerical experience, or equivalent education/experience.
- Experience with Microsoft applications, including Outlook, Word, and Excel.
- Responsible, organized, and detailed-oriented, with good problem-solving skills and self-initiative.
- Able to work independently with minimal oversight.
- Must be able to work independently as well as within a team environment.
- Excellent written and oral communication skills.
- One-year commitment.
- Interest/familiarity with psychology and research. Experience working with difficult clients.
- Ability to work with clients who are emotionally disturbed, demanding, and potentially suicidal.
- Ability to work in a busy and high-pressured environment with changing priorities.
To learn more, please email Jeremy Eberle, Research Coordinator, at firstname.lastname@example.org.