Job Opportunities


 

Assistant Director

UW HR req #105357

We are accepting applications for an Assistant Director. The Assistant Director works closely with the faculty Director and in collaboration with all members of the Simpson Center staff on the development, implementation, and assessment of academic projects, initiatives, and programs central to its mission. The Assistant Director reports to the Director.

Program Development (30%)
• Developing, administering, and assessing programs, projects, and events in the collaborative, digital, and public humanities
• Serving as the primary staff interface for selected Simpson Center programs, including our annual Katz Distinguished Lectures, the Summer Institute in the Arts & Humanities, annual Digital Humanities Commons Visiting Speaker, and co-sponsored events, among others
• Coordinating with Center’s Event Manager and Communications Specialist on event planning and publicity
• Providing editorial support for Center communications pieces, digital content, and reports

Faculty, Graduate Student, and Professional Staff Collaboration (30%)
• Advising faculty and doctoral students on the development of grant applications to the Simpson Center
• Developing and implementing opportunities for graduate students, including various workshops, and overseeing the Simpson Center Graduate Interest Groups
• Working with faculty in designing 1-2 credit graduate-level courses
• Projecting annual workflows, creating timelines, and assessing policies of projects funded by the Executive Board
• Guiding faculty in the planning of conferences, symposia, lectures, etc.
• Evaluating final project reports

External Affairs (15%)
• Serving as a liaison with local, regional, national, and international bodies, including the Pacific Northwest Colleges Consortium, the University of Victoria’s Digital Humanities Summer Institute, and the Consortium of Humanities Centers and Institutes
• Developing and stewarding community partnerships as relevant to the Center’s mission and initiatives
• Drafting progress and final reports for various external grants and gifts
• Assisting the Director and faculty members in grant writing to local and national foundations and federal agencies
• Meeting with candidates for UW faculty positions and prospective doctoral students

Other Administrative Responsibilities (25%)
• Serving as the interface between the Simpson Center and the Simpson Center Executive Board, the Digital Humanities Commons Advisory & Selection Committee, and the Certificate in Public Scholarship
• Representing the Center within the University in the absence of the Director
• Coordinating with the Center’s Director, Administrator, and Administrative Coordinator on the bi-annual funding round process—including development of funding guidelines, proposal review, and notifications to applicants
• Managing advancement activities, including monitoring gifts and other development activities
• Undertaking special projects and miscellaneous administrative support.

Position qualifications:
• PhD from an accredited institution in a humanities or closely related field
• Excellent written and verbal communication skills, and strong editorial skills; an interest in new media technology and the digital humanities
• Demonstrated administrative experience, including strong collaboration skills and the ability to work independently
• Excellent organizational and planning skills, including experience managing projects and providing consultation to team members and peers
• Experience with grant-writing and administration
• Knowledge of the goals of higher education, including familiarity with the needs of humanities faculty in a comprehensive research institution
• Excellent interpersonal skills, including the confidence, sensitivity, and discretion to work diplomatically and effectively with a wide variety of faculty, administrators, professional and classified staff, and students at all levels of the university, as well as with distinguished visitors, community partners, and the general public; and the capacity to form and sustain purposeful relationships and networks
• Resourcefulness and problem-solving skills
• Commitment to the public importance of the humanities
• Ability to work on evenings and weekends when needed

Desired Skills:
• Demonstrated experience developing and facilitating courses
• Familiarity with advising students in a classroom setting or related situation.

To apply, please visit the UW Employment webpage, and search for req #105357.


Administrative Coordinator (Office Assistant 3)

UW HR req #110015

We are looking for a full-time Administrative Coordinator (Office Assistant 3) to support the operational efficacy and integrity of the Simpson Center as a nationally and locally prominent research center. Under general direction, the Administrative Coordinator performs a variety of office support functions that include: managing the schedules of the Director and Associate/Assistant Director; managing the general occupation and maintenance of Simpson Center offices and event facilities; facilitating internal and external communications as needed by the Center’s leadership team; assisting with fiscal processing and purchasing; and coordinating technology support for the Center. This position plays a major supporting role in the administration of the Simpson Center’s semiannual funding rounds; supports the generation, compilation, and editing of reports and institutional records; and maintains Simpson Center files according to university and unit retention policies. The Administrative Coordinator coordinates reception for the Center, and is responsible for setting an example of excellent customer service in interactions with Center constituencies, including members of the Seattle and University community, representatives of other universities and agencies, and visiting speakers. The Administrative Coordinator also assists on special projects and Center events, as assigned.

This position reports to Administrative Specialist and may supervise student assistants.

Clerical/Administrative Support (65%)

  • Coordinate facility use and maintenance
  • Process room reservations, maintain space calendars
  • Schedule meetings and appointments for Director, Associate or Assistant Director, and other staff
  • Perform light secretarial duties, such as drafting and formatting correspondence
  • Assist in preparation, fact-checking, proofreading, and editing of reports, publicity materials, and correspondence including annual report
  • Run monthly donor reports, generate donor thank you letters, and maintain internal donor files as well as University systems for donors and development
  • Manage general exchange account (uwch)
  • Support records retention compliance
  • Provide administrative support for semiannual funding rounds, grant proposal reviews, and other application processes
  • Maintain Center files, graduate student records, and update databases
  • Assist with special projects, as assigned
  • Submit and track office purchasing requests
  • Create and distribute Center mass emails
  • Add, review, and edit submissions to web calendar and check against internal space calendar

Reception (15%)

  • Coordinate and manage student assistants in their role serving as first point contact for the Center
  •  Model the highest standard of client service in greeting, receiving, and hosting visitors
  • Answer phones, respond to general inquiries, and route and refer calls as necessary
  • Assist with event preparation and event staffing
  • Create information packets

Fiscal Support (10%)

  • Assist Administrator on routine fiscal processing, reconciliation, and documentation duties

Internal Technology Support (5%)

  • Use and maintain SharePoint platform for collaborative work
  • Act as liaison with Information Technology support department in A&S Dean’s Office; communicate Center requests and coordinate installations and upgrades for Center offices
  • Provide basic technical guidance and assistance to groups using A/V in the Center’s space, including light troubleshooting

Facilities (5%)

  • Keep space and kitchen orderly and neat
  • Help coordinate office moves, installations, and orientations
  • Serve as Floor Warden for Communications Building second floor
  • Assist with special projects, as assigned

Required Qualifications:

  • High school graduation or equivalent AND two years of experience in administrative support, overseeing and executing office operations, or equivalent education and experience
  • Ability to work and thrive in a fast-paced and diverse office environment with steady foot traffic, to bear primary responsibility for the Center’s front-desk staffing, and to work regular hours coinciding with the Center’s hours of operation
  • Customer service experience and orientation
  • Ability to handle multiple phone lines
  • High level of organizational skills, with a strong ability to multi-task and prioritize. Must be able to balance the demands of pressing, immediate tasks with the follow-through necessary for long-term projects
  • Exceptional attention to detail
  • Excellent writing, editing, and proofreading skills
  • Positive team player and communicator who can remain flexible in changing situations and take initiative as needed
  • Good communications skills with students, faculty, and staff at all levels
  • Proficiency with Windows operating systems and Internet research, as well as advanced skills in Microsoft Word, Excel, Access, and Outlook
  • Proficiency in use of general office machines (copier, fax, printer, etc.) and ability to troubleshoot equipment malfunctions
  • Professional appearance and excellent interpersonal skills

Desired Qualifications:

  • Bachelor’s degree, preferably in humanities field
  • Experience with basic web design and editing (html, Dreamweaver).
  • Knowledge of Advance
  • Experience with Sharepoint
  • Experience with Convio
  • Familiarity with Trumba 

To apply, please visit the UW Employment webpage, and search for req #110015.


Student Assistant: Communications, Events, & Operations

The Simpson Center is looking for a part-time student assistant to help support our communications, events, and general office operations. This includes but is not limited to:

• Provide front desk reception coverage 
• Assist in maintaining Center spaces
• Assist with production & distribution of flyers, e-flyers, event-related materials & email correspondence
• Format/edit publicity pieces
• Assist in updating website & social media posts
• Assist with mailing list maintenance
• Maintain digital photography & publicity archive, stationery inventory, & supplies
• Manage Center bulletin boards
• Organize & track office supplies 
• Provide event support, including occasional evening hours 
• Other duties as assigned

The Student Assistant is a part-time position at 8-18 hours per week. Hours are negotiated on a quarterly basis depending on the Student Assistant’s class schedule and the Simpson Center’s needs.

Required Qualifications: 
• Must be an undergraduate student enrolled for at least 6 credits or a graduate student enrolled for at least 4 credits at the UW Seattle Campus
• Experience with Adobe InDesign
• Experience with Word, Excel, and PowerPoint 
• Experience with social media platforms Facebook and Twitter, and a willingness to be creative with them
• Ability to work independently and exercise good judgment and initiative 
• Ability to work cooperatively with other students and Simpson Center staff 
• Excellent customer service skills
• Excellent oral and written communication skills - editing and proofreading ability, with attention to detail 
• Strong organizational skills
• Experience with standard office equipment such as printers, copiers, fax machines, and scanners

Desired Qualifications: 
• Work-Study Eligible
• Experience with Adobe Photoshop
• Familiarity with basic web design and editing (HTML, Dreamweaver) a plus.
• Interest in the humanities and the mission of the Simpson Center

To apply please email your résumé and a brief cover letter outlining your experience and interest in the position to schcom@uw.edu. Address cover letters to Chelsea Yates, Communications Specialist. 

 

 

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