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Preparation of Presentations


Poster style and lecture style (podium) presentations are two equally important and valuable methods for presenting papers at ICORR 2013.

Poster Presentations        |        Podium Presentation Guidelines

Poster Presenters: For the fast-forward sessions, we will use the summary slide you submitted through our abstract system unless you provide us an updated slide. Updated slides should be named starting with your poster assignment (ie. C2 or E18) and may be emailed to icorr@u.washington.edu.

A. POSTER PRESENTATIONS
  1. General
    1. The poster sessions will be 55 or 60 minutes long.
    2. The Authors(s) are expected to:
      1. Arrive at the conference with poster prepared in advance.
      2. Set up prior to the session according to poster session schedule.
      3. Participate in the Fast-Forward session just before their poster session.
      4. Be present at their poster for the entire poster session.
      5. Sign-in to register that you presented you poster.
      6. Explain their paper to the collected audience.
      7. Answer questions and interact as appropriate.
      8. Remove their materials according to poster session schedule.
  2. Fast-Forward Sessions
    1. In order to give attendees an overview of the poster presentations, the presenter of each poster will be given the opportunity to attract the interest of conference attendees through a 1 minute oral presentation.
    2. Your 1 page summary slide will be shown during your presentation.
    3. Participate in the fast-forward session scheduled just before your assigned poster session.
  3. Setup
    1. Poster boards (230 cm (91") wide by 114 cm (45") high)  reside in the exhibit/poster hall, a poster information table will be located near the poster boards.
    2. Individual posters are assigned to a specific location; check at the poster desk for directions to your assigned poster board.
    3. Poster setup can begin after the previous session is completed.
    4. Poster setup should be complete 5 minutes before your scheduled poster session.
  4. Materials
    1. All poster materials should be provided by the Author(s).
    2. Push pins and velcro will be provided at the poster desk to attach poster materials to the boards.
    3. The useable surface area for your poster materials is 230 cm (91") wide by 114 cm (45") high. (image samples of poster boards)
    4. Please try your material layout before you arrive and make sure it fits in the assigned space.
  5. Removal
    1. All poster materials should be removed within 30 minutes of the end of the scheduled session
    2. Be considerate, someone will be waiting to set up.
  6. Suggestions for a good poster presentation
    1. The title of the poster session should be displayed in large font, 36 - 60 point, to help the audience find your paper.
    2. Your main point or conclusion should be in large font if it is not covered in the title.
    3. A font below 18 point is difficult for the audience to read. Try not to include any smaller print on your presentation.
    4. Avoid large sections of text in all capitals; it can be difficult to read. Use CAPITALS and/or bold to emphasize your points.
    5. Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
    6. Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
    7. Information flow is most effective if it is from left to right and top to bottom.
    8. Your posted materials should be as self explanatory as possible. Attract the audience's attention and then answer detailed questions.
    9. Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly. The audience will not have the time or the space to read pages of text.
    10. The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
    11. Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
    12. If you want to interact with certain audience members later, have cards with your contact information available.
    13. The full paper is available on the ICORR 2013 USB drive. Refer the audience to the full paper for detailed information.
B. PODIUM PRESENTATIONS
  1. General
    1. The lecture hall will be set with a LCD projector, a microphone and a laser pointer. Please bring your own laptop.
    2. Each lecture style presentation is allocated 15 minutes. Plan to spend about 12 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation. An additional 3 minutes should be available for discussion with the attendees.
    3. The presenter should prepare a reasonable number of illustrations - in a Power Point file, so as not to exceed the allotted time. Typically, one (1) illustration is presented in three (3) minutes. Additional illustrations could be prepared to support possible answers to attendees' questions.
    4. Each illustration should not be crowded by text and graphics. Too much text should be avoided:
      1. Illustrations should support the presentation; they should not be simply read by the presenter.
      2. Graphics help in communications, are more understandable, and point out the basic ideas.
      3. Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.