Staff Employment offers tips on getting jobs on campus

During lunchtime information sessions, UW recruiters often find themselves fielding questions about interview protocol or describing an ideal scannable resume. During meetings with applicants, recruiters are faced with similar concerns about the application process. Here, recruiters offer their answers to some of the most frequently asked questions:

For some jobs, the UW asks for a scannable resume. What's the difference between a traditional and scannable resume?

When you apply for classified jobs at the UW, your resume is scanned into a computer database and your skills are matched to specific job requirements. While the traditional resume employs verb phrases ("I planned," "I organized," etc.), an effective scannable resume presents your job skills in noun phrases (conference planning, organizer for faculty recruitments). Specific physical characteristics are important, too, like using standard paper, and clear, simple type.

For more information about scannable resumes, check out the tip sheet on the web at (http://www.washington.edu/home/uwin/jobs.html) or call 543-2544 for a copy.

Why do I need a special type of resume for classified and contract classified jobs?

Each year, the UW receives over 10,000 resumes for these types of jobs.

Like many employers, the UW relies on a computerized database to handle the volume. Resumes are scanned (much like a photocopy), stored, and searched for key job skills or requirements. While you also may want to have a traditional resume, a well-designed scannable resume should be suitable for any job.

I've held several temporary jobs while looking for a permanent position. How do I show that on my resume?

Rather than listing each job separately, combine your temporary jobs into one entry. For example, "6/96 to 12/96, various clerical jobs with Kelly Services and University Temporary Services, using word processing and reception skills" or "6/96 to 12/96, part-time jobs repairing cars and trucks for local repair services."

I'm interested in applying for a different UW position. As a current employee, what are my chances of success?

UW departments select current employees for more than one third of all staff positions. The percentage varies with the different categories of employment: Internal hires represent 36 percent of contract classified appointments, 27 percent for professional staff positions, and 23 percent for Washington Personnel Resources Board classified positions. Internal movement also varies by job type: many entry-level jobs have few internal applicants; for many other jobs, most candidates may be current employees.

To make the most of any UW job opportunity, keep your materials and presentation (such as your voice mail greeting) clear and professional. Follow the application instructions carefully, and inform employment offices of any changes in your availability. Your knowledge of University policies, procedures, and resources, along with a positive reference, will enhance your candidacy for any open position.

I thought my interview went well, but I didn't get the job. What can I do?

First, recognize that you made a good effort, and that the interviewer had to choose from among several well-qualified candidates. Next, ask an interviewer—especially someone who has interviewed you—for suggestions on how to improve your skills. Invite a friend or relative to perform a mock interview with you, and then provide feedback on how you did. Better yet, have the mock interview videotaped.

If you don't talk to interviewers for advice, put together a checklist (from a class or one of the many books available on the subject) to help you evaluate your skills. After each interview, review the checklist, and honestly answer each item (Did I arrive on time? Was I well prepared for the interview? Was I dressed appropriately? Did I pay attention to the question that was asked?).

Recruiters and other employment staff are available to assist you in your job search and in recruiting for your UW position. Check out UW job announcements and other employment information on the web (http://www.washington.edu/home/uwin/jobs.html) or call 543-2544. To learn more about the University employment process, join us for one of the upcoming InfoHR seminars (http://www.washington.edu/admin/personnel/brown.bags.html). ¶

Staff Employment, a division of Personnel Services