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June 4, 1998
Other News
1998-99 Permit/U-PASS Distribution
Annual parking permits and U-PASS stickers will be distributed with the June 10 paychecks for those not canceling or deferring their permits. If you have not received yours by June 11, contact your payroll coordinator. If he or she does not have it, starting June 16 you may contact Parking Services between 7:30 a.m. and 5 p.m. Call 685-1543, press (1), then (2) and finally (8) as the speaker starts each menu listing. This path will connect you directly with the permit issuance section.
Unless you make arrangements with Parking Services in advance, you will be responsible for fee payment of any permit or U-PASS you have not canceled. No-cost replacement of stray permits or U-PASS stickers ends July 31. After that date, you will be charged a replacement fee.
Parking Services
Reference Update
University Reference Stations now contain the following new and revised information:
Operations Manual
The following information is new:
Outside Consulting Activities and Part-Time Employment by Professional or Classified Staff Employees (D 47.3)—This new procedure spells out the Ethics in Public Service Act requirements regarding non-UW employment and consulting work by UW professional and classified staff employees.
Family and Medical Leave Act (FMLA) Coverage for Non-Academic Employees (WPRB-Classified, Contract-Classified, Professional Staff, Temporary and Student Employees) (D 45.5)—This new procedure identifies the types of leave available under this federal act and the University’s procedures for its use.
Occupational Health and Safety Committees (D 10.11) and Attachment A —This procedure explains the various types of health and safety committees required by the state, outlines their structure and purpose, and provides an organizational list of UW groups that elect members to the committees.
University Employment of Minors (D 44.3) and Attachment A—If you or someone in your office are interested in hiring minors (ages 14-17 years), read this procedure for specifics on the maximum number of work hours allowed, the minimum wage to be provided, prohibited duties, and other rules subject to state and federal laws.
The Operations Manual is revised in the following areas:
Professional Staff Personnel Program (D 42.1)—This material received several small changes including clarification of professional staff members’ obligations for outside consulting or part-time employment, expectations for professional staff when the UW suspends its operations, and how the Shared Leave and the FMLA programs affect professional staff.
Personal Use of University Facilities and Equipment by University Employees (D 47.2)—This newly renumbered procedure was revised to reflect University employees’ use of e-mail and the Internet, and provides specific examples of conflict of interest.
Paid Holidays for WPRB-Classified, Contract-Classified, and Professional Staff (D 45.3)—Provides information on paid holidays in 1998 and 1999, and the personal holiday.
Resolution of Complaints Against University Employees (D 46.3)—This procedure was revised to clarify the duties of the University Complaint Investigation and Resolution Office (UCIRO) concerning internal investigations and the effect of various types of investigations undertaken simultaneously.
University Risk Management and Insurance Programs (D 14.1)—This procedure was revised to include greater details concerning automobile liability insurance and physical damage sustained by Motor Pool, other University-owned, rental, and privately owned vehicles used for University business.
Tuition Exemption Program (D 22.1)— Eligibility, admission, and registration procedures are explained in this revision of the University’s tuition exemption program, available to University and state employees.
Word Processing and Office Support Services (D 50.1) and Attachment A, and Temporary Office Personnel (D 50.2) and Attachment A—These procedures provide updated information on services supplied through the University Temporary Services Office.
Rates for Meals and Lodging in the Continental USA (D 76.2 A)—Provides per diem rates for standard and high costs locations within the continental USA, effective Jan. 1, 1998.
Current Contract Airfares (D 75.2 A)—These airfare rates are effective Jan. 1, 1998, for those airlines which have contracted with the state of Washington.
Various other housekeeping changes.
Washington Administrative Code
Admission and Registration Procedures for the University of Washington (Chapter 478-160 WAC)—This chapter was revised to include the School of Pharmacy as a UW program offering a professional degree (Pharm. D.), and to update various registration policies including the drop and withdrawal policies.
Various other housekeeping changes.
To locate the Reference Station nearest you, consult the back inside cover of the UW Faculty/Staff Directory for a listing of all Reference Station locations.
Administrative Procedures Office
Special Handling for Fiscal Year-End Gifts
The following information is to assist you in properly crediting year-end gifts. Please convey this information to staff who process gift-related paperwork and who may receive gifts for departments for which you are responsible.
To be credited for fiscal year 1997-98, gifts coming in to your office need to be delivered to us no later than Friday, June 26. This will greatly enhance our work flow. We will need to close our books by 5 p.m., June 30.
As usual, all gifts must be accompanied by a fully executed “Gift/Pledge Transmittal Form” (form UW1310). Copies of this form and others are available from Gift Processing and Records Management. Forms may also be downloaded (Adobe Acrobat and Microsoft Word) from the Office of Development Web site. Point your browser to http://www.adis.washington.edu and follow the “Forms” link on the navigation bar.
Without completed paperwork, gifts will be deposited in a University suspense fund, but will not be available for departmental use until Gift Processing and Records Management has received documentation necessary for transfer.
Gift Processing and Records Management is located at 1200 Fifth Ave., Suite 500, Box 358240. If you have questions, call 685-1980.
Gift Processing and Records Management
Summer Insurance Reminder
Coverage under the University-paid PEBB group insurance package (medical, dental, basic life, and basic long-term disability) will continue through the summer months for faculty and staff on 9- and 10-month appointments, provided they return to eligible pay status in September.
Medical Insurance and Optional Life Insurance:
For most 9- and 10-month employees, a sufficient deduction will be applied to the June 25 paycheck to cover the summer months. However, for many who have summer quarter appointments, normal semi-monthly deductions will be made while the employee continues to be in pay status. Adjustments for any premiums missed will be made in the fall.
Optional Long-Term Disability:
For 9- and 10-month employees enrolled in this plan, premiums will only be required and deducted based on actual eligible salary as it is paid.
No premiums will be required during the months when such employees are off the payroll on their scheduled summer break. Eligible salary subject to LTD deductions would include regular pay (REG) and pay for vacation and compensatory time used, but would not include summer quarter pay (SUM), and other temporary earnings types. Those employees who elect to use accrued annual leave time or who work and are paid REG pay during the summer will find LTD insurance deductions on those checks.
Auto/Homeowner Insurances:
Summer premiums will be billed to your home directly by Nationwide Insurance. Payroll deduction will resume when you return to pay status.
Other Deductions:
Basic retirement deductions will be taken from any eligible pay received during the summer, such as REG, SUM, or HRY. Voluntary Investment Program (VIP) deductions will be taken any pay period in which you receive a paycheck, up to your 1998 maximum deferral limit.
Employees with questions may send e-mail to benefits@u.washington.edu or call the Benefits Office at 543-2800. More information about benefits is available the Web site http://www.washington.edu/admin/benefits/
Benefits Office
University Week
The faculty and staff publication of the University of Washington
uweek@u.washington.edu
June 4, 1998
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