Deadlines

Grant Proposals
May 17 is the deadline for receipt of proposals at Grant and Contract Services for proposals due on June 1 at the awarding agency.

Other

Biennium Close Cutoff Dates
To comply with state accounting procedures in closing out the 1997-1999 biennium, the University’s books of account will be held open for a limited time during the month of July in order to record transactions processed after June 30 but related to business of the expiring fiscal period. The dates listed on the schedule below are the final dates on which various Purchasing and Accounts Payable transactions must be received for recording as 1997-1999 business.

DOCUMENT Purchase Requisition (includes confirming) Vendor Invoices and Receiving Reports (RIP & Dept approved Non-RIP) Travel Expense Vouchers Petty Cash Reimbursements (Dept Revolving) Petty Cash Reimbursements (Purchasing Central Fund)

CUTOFF DATE & DEPARTMENT TO WHICH SUBMITTED Close of Business, 6/23/99 Purchasing Close of Business, 7/15/99 Accounts Payable Close of Business, 7/9/99 Travel Office Close of Business, 7/12/99 Accounting Operations Close of Business, 7/12/99 Purchasing

Please note that all items and/or services provided as a result of these transactions must have been received on or before June 30 or they will be paid with new biennium funds.

If you have several transactions which apply to different biennia, they must be recorded onto separate documents. If documents are received after the established cutoff dates, they will be recorded as 1999-2001 biennium business.

Every effort should be made to submit transactions well in advance of the cutoff dates to avoid creating a backlog in the central offices, which may not be able to be accommodated.

Purchasing and Accounts Payable Operations