June 24, 1999

Other

Compensatory Time
Departments are reminded that compensatory time earned by eligible classified staff employees during the 1998-99 fiscal year must be used no later than June 30. Written requests for exceptions to the June 30th deadline for use of compensatory time should be submitted in advance of June 30 and directed to the appropriate Human Resources Representative. Such requests must identify the work circumstances that preclude the employee’s use of all accrued compensatory time by June 30th and identify a plan to use remaining compensatory time in the near future.

At the employing department’s option, classified staff employees may instead be paid for the equivalent value of unused compensatory time. Professional staff employees may not be paid for unused compensatory time.

Eligibility for compensatory time for classified employees is described in Operations Manual D 45.7 Section 2.b.
Human Resources

New U-PASS/Parking Stickers
The 1998-99 parking permits and U-PASS stickers expire June 30. New permits for 1999-00, distributed with the June 10 paychecks, are now valid. Please note that 1999-2000 parking permits must be properly displayed by Thursday, July 1, at the latest. A vehicle displaying an expired permit will be subject to citation.
Parking Services

New Swing Shift Parking Permit
In response to changing customer needs, Parking Services will offer a new permit, the swing shift permit, beginning July 1. Swing shift permits will be valid weekdays from 2:30 p.m. to 8 a.m. and on Saturdays from 7 a.m. until noon. Parking Services will accept conversions by daytime permit to swing shift permits in the same parking areas. Also, a limited number of swing shift permits will be available for purchase in parking areas C12, E12, W2. Swing shift permits may also be purchased for parking area E2.

The fee for the new permit will be $25 per month, tax included, and can be purchased on a quarterly or annual basis. Faculty and staff may purchase annual swing shift permits by cash, check or payroll deduction. Quarterly swing shift permits may be purchased by cash or check. Please note, swing shift permits do not come with a U-PASS.

Swing shift permit holders are eligible to purchase individual commuter tickets (ICT) on a limited basis. ICT’s may be used on an average of no more than two days each week.

If you have questions regarding the new permit, please contact Parking Services by e-mail at parking@u.washington.edu or call the Permit Issuance Office at 685-1543.
Parking Services

Employing Minors
UW departments that employ minors (children between 14 and 17 years) need to follow regulations of the U.S. Department of Labor (DOL) and Washington Department of Labor and Industries (L&I) The UW Staff Employment Office provides information about minor employment regulations, and often responds to inquiries on the topic. Here are answers to some of the most frequently asked questions:

Our department is hiring a minor employee; do we need a minor work permit?

No. The UW has a work permit exemption as a Washington State institution and public employer.

What forms or files are required?

You will need to prepare a job description and work schedule, obtain proof of age, and complete a Parent/School Authorization Form (available from http://www.washington.edu/admin/uwjobs/hire/minor.employ.html or Staff Employment, 543-2076). All these materials should be kept in your departmental personnel file.

Are there special conditions for minor employment?

Yes. Regulations affect minors’ work hours, wages, duties and breaks:

Work Hours. Regulations differ for 14-15 year olds and 16-17 year olds. The younger minors are limited to three hours of work on school days, and eight hours on other days; 16 hours a week during the school year and 40 hours a week when school is out of session. Older minors can work four hours on most school days, and eight hours Friday through Sunday; 20 hours a week, and up to 48 hours a week when school is out. Sixteen and 17-year olds can also apply for a special variance allowing them to work up to 28 hours a week during the school year.

Wages. Washington State minimum wage for minors is $5.70/hour.

Duties. Minors are prohibited from performing certain hazardous duties, such as those involving hazardous substances or requiring protective equipment, operation of vehicles, power machinery, or earth-moving equipment, excavation, flagging, cooking and baking, roofing, and window washing.

Breaks. Minors must have a 30- minute meal break for every four hours of work, and a 10 minute rest break for every two hours of work.

Do minor employment regulations apply to UW students?

Yes. UW students under age 18 are covered by the same regulations. You must keep the same forms and documentation on file. However, some exemptions to work hours and duty restrictions may apply to 16-17 year olds or those who are registered in bonafide college courses, married, parents or emancipated under Washington State law.

What about enforcement and penalties for violation?

Enforcement agencies periodically audit employers for compliance. If DOL and L&I regulations differ, the stricter standard applies; violations are subject to substantial fines and penalties. Both civil penalties (up to $10,000) and criminal penalties can be assessed for each violation. In serious cases, a Class C felony or gross misdemeanor charge may be filed.

If your department employs, or plans to employ, minor workers, visit http://www.washington.edu/admin/uwjobs/hire/minor.employ.html or contact Staff Employment (543-2076) for an information packet, and for copies of any necessary forms. Information on employing minors is also available in the UW Operations Manual (D 44.3).

The Staff Employment office is a division of Human Resources. Visit http://www.washington.edu/admin/uwjobs/hire/minor.employ.html
Staff Employment Office