Frequently Asked Questions
Registration
In order to maintain full-time status as a graduate student at the University of Washington, you must register for 10 credits.
No, all changes to your schedule are processed through PCE Registration Services. Once you have registered and paid your tuition, or submitted your payment agreement form, you can make changes by sending a request directly to uweoreg@pce.edu.
You can submit your registration form and payment agreement form in person, by mail or fax. If you are paying with a credit card (and don't need to submit a payment agreement form), you can also register by phone.
Fax: 206-685-9359
Phone: 206-543-2310
Mail: Professional and Continuing Education, Registration Services, P.O. Box 45010, Seattle, WA 98145-0010.
Checks must be in U.S. funds and payable to the University of Washington. (Returned checks are subject to a $25 service fee.) Students receiving financial aid through the UW Student Financial Aid Office must send the PCE Payment Agreement Form along with the registration form.
In person: UW Professional and Continuing Education Registration Services is located at 4311 11th Ave. NE, Suite 100. The office is open: Monday-Thursday, 8 a.m.-5 p.m., and Friday 9 a.m.-5 p.m. Extended registration hours typically occur from 8 a.m. – 7 p.m. the week before and the first week of each academic quarter. For information about extended hours, please call 206-897-8939 or 800-506-1325. For directions and map click here.
If you have a financial aid award, you must submit a payment agreement form each quarter.
If you have approval to add a museology course and have already submitted your PCE Registration Form, you can add a course by sending an email to uweoreg@pce.uw.edu.
If you want to add a museology course that you are not yet pre-approved for, please contact Maya at mfarrar@pce.uw.edu to inquire if space is available.
You can add an interdisciplinary course by sending a message to uweoreg@pce.uw.edu with your name, student number, course title, SLN and credits.
To drop a museology course, send a message with the course details to uweoreg@pce.uw.edu and copy uwmuse@uw.edu. To drop a course outside of museology, send a message directly to uweoreg@pce.uw.edu. Please remember to include your name, student number, course title, SLN or registration number and credits in your PCE Registration correspondence.
If you haven’t submitted your PCE form, but know that you won’t be taking an approved course, please let Maya know as early as possible. This will allow other interested students to take the course.
You do not need to pre-register for interdisciplinary courses, but including the information on your pre-registration gives us a more complete picture of your schedule when approving museology courses.
Interdisciplinary courses at the 500 level and above automatically count towards your Program requirements. If you wish to count courses outside of the Program towards one of the course clusters, such as leadership, research, etc. or if you want to count a course below the 500 level, you will need approval from you advisor. Check with them about what process they prefer for approvals and keep all documentation for your files. As always, your advisor is your first point of contact for all academic questions.
You can add interdisciplinary courses directly to your PCE Registration Form beneath the museology courses. Be sure to include the SLN, course title and credits. You cannot register for any courses through MyUW.
Some departments restrict when outside students can register for their courses. If you see a course listed as standby on your schedule, it means that there is a time restriction, i.e. you will be added the first week of classes on a space available basis, or the course requires an add code.
You can generally register for up to 18 credits without paying any additional fees. In some cases, certain non-museology courses such as such as English Language classes for non-native speakers and other fee-based courses will carry additional fees. Any fees above your tuition will be listed in the Time Schedule.
With the exception of MUS 584: DFW in Archaeological Collections, you do not need an add code to register for museology courses. To avoid confusion, always use the registration numbers available in the Museology Working Course Schedule or the PCE Registration Form for any registration requests.
If you need an add code for an interdisciplinary course (usually listed in the Time Schedule), please contact the instructor or department directly. Sometimes add codes are managed by the instructor and in other cases by someone centrally in the department. It’s a good strategy to contact the instructor first directly to introduce yourself and tell them about your interest in the course, but they might not always have add codes to provide.
Internships
General
1 Credit = 30 total hours (3 hours/week during one quarter)
2 Credits = 60 total hours (6 hours/week during one quarter)
3 Credits = 90 total hours (9 hours/week during one quarter)
4 Credits = 120 total hours (12 hours/week during one quarter)
5 Credits = 150 total hours (15 hours/week during one quarter)
6 Credits = 180 total hours (18 hours/week during one quarter)
If not registering an Internship on your PCE registration form it is not always necessary to divide your hours into credits. Total hours worked is most important to note on your Agreement form.
If you ARE registering an Internship on your PCE registration form, but you think you'll be completing more or less hours than a set 30 hour increment, you should list your maximum total hours on your Museology Internship Agreement form and on your PCE registration form list the highest number of credits you would qualify for.
For example: If you're completing 45 hours of total work for an internship, you don't quite have enough hours to equal 2 credits, but you should still be able to use all of your hours worked toward your program requirement. So, you would list 45 hours on your Internship Agreement form, and then register for 1 credit on your PCE registration form. If questions still exist here contact the Internship Coordinator for clarification.
The UW Graduate School does not require Internships (MUS 601 formerly MUS 598). The Museology Program DOES require internships. All internships that you wish to complete in fulfillment of the Program requirement need to have an associated Museology Internship Agreement form submitted to the Internship Coordinator. After you submit the Agreement form, if you do wish to have that internship listed on your transcript you must include "MUS 601" with the associated credits on your PCE registration form when you register for your regular course schedule.
If you wish to add Internship credits after you've submitted your PCE registration form send an email to uweoreg@pce.uw.edu and ask to add MUS 601 to your schedule with the SLN # and the associated number of credits you wish to take.
Background:
Museology students do not typically register for credits during summer quarter, but they do typically complete internships during this time period. We want those internships to count toward your program requirement, which is why we keep track of all internships internally through our own internship Agreement forms, regardless of the quarter you complete the internship.
Forms
There are a number of ways to submit your internship paperwork.
1. For Internship Agreement forms:
- Place signed forms in the Museology mailbox at the Burke Museum (directly off the back loading dock)
- Scan & email signed forms as an attachment directly to the Internship Coordinator, vissche2@uw.edu
- Fax signed forms directly to the Internship Coordinator at 206-543-3552
- Mail signed forms directly to the Internship Coordinator
- Nick Visscher, University of Washington Museology Program, Box 359485, Seattle WA 98195
2. For Internship Evaluation forms:
- Students should give a blank Evaluation form to their host site supervisor at least 1 week prior to completion. This form should be signed and mailed directly to the Internship Coordinator by the host site supervisor.If a host site supervisor would like to email the Evaluation form as an attachment then their signature is not necessary as long as the email comes directly from their professional email address.
3. For Internship Reflective Narratives:
- All Reflective Narratives should be typed and emailed as a PDF or Word attachment to the Internship Coordinator. Paper copies of Reflective Narratives will not be accepted.
Deadlines
No. If you are extending an internship into a following quarter (or quarters) all you need to do is email the Internship Coordinator and let them know how many total hours of work you'll be doing during the subsequent quarter. The Internship Coordinator will then add the extension hours to the Internship Agreement currently on file. Upon the final day of your internship, whether you do just one quarter or several, you should submit an Internship Reflective Narrative and have your host site supervisor submit an Internship Evaluation.
1. Internship Agreement Forms are always due 2 weeks prior to the first day of any quarter. If, for any reason a student cannot submit a form on time make sure to contact the Internship Coordinator ahead of time to make special arrangements.
2. Internship Evaluation Forms and Reflective Narratives are due on the last day of each quarter, or for summer internships, the final day of the Internship. If an internship is ending mid quarter these forms may be turned in on the date of completion. If this is the case please contact the Internship Coordinator to inform the of a late submission.
Registration
Absolutely! Internships can be paid positions within museums. There is no rule agains being paid for internship work, in fact we wish all internships were paid experiences. If you have a quesiton about a situation specific to you or your institution contact the internship coordinator.
No. Work-study is the one instance where being paid for professional work cannot result in fulfillment of your Museology Program internship requirement. Because the availability to students for work-study is based on federal financial aid requirements, not every student has the same access or opportunity to obtain work-study positions.
Unless you physically registered an internship (MUS 601 formerly MUS 598) on your PCE registration form, you will not see an internship listed on your transcript. Museology keeps track of internships internally, so if you have submitted an Internship Agreement form to the Internship Coordinator your internship has been recorded and your hours will count toward your Program requirement.
Yes! If you want to start an internship midway through a quarter, follow the usual internship paperwork process. You will fill out an Agreement form listing the number of hours you'll be completing during that quarter. At the end of the quarter, assuming you want to continue the internship, you'll just send the internship coordinator the estimated number of work hours you'll be completing during the following quarter and they will be added to your Agreement form on file. (See FAQ on extending internships).
Students may wish to formally register an internship on their PCE registration form for a number of reasons including...
- You may need the internship credits to be counted toward your minimum 10 credit full time enrollment status.
- You may want the record of the internship to show up on your transcript. If you do this just note that no identifying information about where or who the internship was conducted with will show up on a transcript, it will only list "MUS 598: Museum Internship" with the associated number of credits you completed.
- Some internship host sites may require documentation (beyond our internal Agreement form) that you are registered for university credit.
Keep in mind that if you do register an internship on your PCE registration form, you should have an accurate estimation of the number of hours you expect to complete during the quarter you're registering form. You should not register for more credits than you anticipate completing during that quarter (i.e. you should not add extra credits for work you may have done from a previous quarter). 1 credit = 30 hours.
If you do register an internship on your PCE registration form, all Evaluation forms and Reflective Narratives must be submitted prior to the end of the quarter for credit to be given. If forms are not submitted in time an "incomplete" will be listed on your record until these forms are properly submitted.
Graduate School Workshops
The Graduate School offers a variety of workshops including topics like citation tools and concept mapping.
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