The Registrar is responsible for all aspects of registration, collection management, and documentation of the permanent collection, incoming and outgoing loans, and temporary exhibitions; for the proper care, handling, and movement of all objects; for insurance and risk management policies for the collections; for preparing and monitoring collections and exhibition-related budgets; and for supervising the Registration staff.
Reports to: Chief Curator
Staff includes: Associate Registrar, Assistant Registrar
- Overseeing and maintaining collection records; accession and deaccession records; deeds of gifts; object, loan, and artist files; and conservation and insurance records.
- Maintaining proper risk management procedures, including review and purchase of fine arts insurance for both the permanent collection and for temporary/traveling exhibitions organized by the Museum. -This entails preparing and updating the Museum’s facility report; and evaluating borrowers’ reports; as well as working with supervisors of the Security and Facilities departments to maintain a safe environment for the artwork in the building.
- Developing, updating, and implementing all collections management policies, collection- related forms, and exhibition forms, including loan agreement forms and exhibition contracts.
- Overseeing all aspects of the handling and movement of artwork within the Museum. Working with Installations staff to ensure the safe and proper handling and installation of artwork in the galleries and for the safe storage and shipment of artwork on-and off-site.
- Coordinating and overseeing exhibitions organized by the Museum. Developing exhibition budgets and comprehensive logistical plans detailing proper management of handling, crating, and shipping of artworks.
- Arranging insurance coverage for all phases of exhibitions.
- Working with Curatorial and Installation staffs to coordinate exhibition schedules.
- Overseeing all in-coming and out-going loans; and the procession of loan forms, receipts, loan request forms and the preparation and management of related files. -This includes acting as liaison between borrowers and lenders.
- Completing thorough condition reports for all incoming and outgoing art and loans and producing and maintaining ongoing condition reports for works in the permanent collection.
- Arranging and coordinating transportation of art objects.
- Acting as courier, or assigning and overseeing courier trips, for domestic and international shipments. Scheduling regular and special inventories of the collection.
- Assisting researchers with access to information about objects in the permanent collection; and providing visiting researchers access to the objects in the collection as necessary.
- Overseeing rights and reproductions.
- Minimum of 5 years museum registration experience with hands-on knowledge of registration and collections management, conservation, insurance, loans, object handling, maintenance and storage of collections and museum legal and ethical issues.
- BA in an art related field or Museum Studies. MFA or MA preferable.
- Knowledge of TMS database software or other comparable database software strongly preferred.
- Excellent organizational skills and the ability to multitask.
- Ability to attend to detail in a timely manner.
- Strong interpersonal skills.
- Strong oral and written communications skills.
Apply for this Job:
- Contact Person: Sally McCracken
- Phone: 817-840-2129
- Fax: 817-735-1161
- Email Address: email@example.com