How are we keeping track of all of the information while we are contacting the data producers?
First, we have a database that stores contact information, data status, and communications. We can quickly jump to a data provider by using a web-based interface that looks like the picture below.
Then, we can store and add lots of information about each data provider’s data request methods, current status of GIS, and other pertinent information about their parcel data.
We can then track all communications between a data producing agency or group and anyone working with our end of the project. This allows multiple people to have the most current information about a data producer if anyone sends an e-mail or calls one of the cooperators on the project.
And, lastly, we printed out a very large map of Washington, showing all 39 counties. Using the old pen and ink method, we have color coded boxes and labels that we fill in as we contact the county, ask for the data, and receive the data. We welcome any suggestions to help us continue to keep all of this information relevant and useful!