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Collaboration: Using the TOM

The TOM piloting period ended in July of 2009. We are now providing the measure and its associated training and support materials to communities and sites that wish to use it for an annual user's fee. The TOM may only be used by approved collaborators of the Wraparound Evaluation and Research Team. In addition, collaborators must agree to meet the qualifications for use (see below).

Sample forms and reports

Click here for a sample form of the TOM.

Click here for a sample evaluation report created using data collected via the TOM.

Qualifications for Use

The TOM was designed to be a straightforward instrument that could be used by any site interested in collecting information on wraparound implementation. Nonetheless, proper use requires competency in different areas depending on the individual's role in using the TOM.

The TOM was designed to be administered by a trained observer. To be used as an evaluation or research tool, observers must be trained on administration and scoring of the TOM as well as have:

  • Experience and comfort interacting with wraparound team members (i.e., youth receiving services; parents and caregivers of these youth, and service providers);
  • Competence and familiarity with the TOM forms and the user's manual; and
  • Experience with or a good working knowledge of the wraparound process.

It is essential that the person or persons responsible for coordinating the evaluation using the TOM have appropriate evaluation/research experience and/or training. At a minimum, they must have a thorough knowledge of the TOM User's Manual and form, uses for the data, and any limits to confidentiality. They must also ensure adequate training and supervision of observers.

Click here for a full description of the qualifications for TOM use.

Fees for use

In order to offset the costs of conducting reliability and validity studies, creating training materials, maintaining our online data entry and reporting system, and managing the process of supporting collaborators, our Research Team charges a fee for use of the TOM. We are asking new collaborator sites to agree to an initial $1200 user's fee, as well as an annual $1000 license fee. Please note: if you are currently using other WFAS measures (WFI-4, CSWI), the $1200 user's fee is waived. Collaborators with multiple sites for which individual data reports will be produced are asked to pay $350-500 annually (depending on project size) for each additional sub-site or program after the first $1000 fee. Collaborators that renew their license annually will automatically receive new or revised TOM support materials and unlimited access to the Online Data Entry and Reporting System.

Student collaborators or small programs for whom these fees represent a burden can request a reduction or waiver of fees. Just email us to discuss further.

Collaboration Steps

TOM collaborators will receive access to the following materials:

  • TOM forms and any future updates to the forms
  • TOM User's Manual
  • TOM Observer Training Toolkit
  • TOM training presentation in PowerPoint
  • Access to an online data reporting system

The TOM Observer Training Toolkit includes a pre-recorded sample team meeting with associated sample administration. The sample administration includes a TOM score sheet with explanations. It also contains a “Quiz” that can be used at initial time of training, as an individual or group training exercise, or as a follow-up for experienced observers who want to reestablish their observation credentials. Collaborating sites will be expected to use the toolkit to train observers to use the tool.

STEP ONE: Submit a request to use the TOM.

Selecting this link directs you to the University of Washington CoMotion’s Express Licensing website. Click to download a pdf of the the TOM License Agreement. Please print and review this agreement, and if you agree to its terms, return to UW CoMotion at:

Express Licensing Program
UW CoMotion
4311 11th Avenue NE, Suite 500
Seattle, WA 98105-4608
Phone: (206) 543-3970
Fax: (206) 616-3322
Email: license@u.washington.edu

STEP TWO: After submitting this form, you will receive an invoice from CoMotion for the appropriate amount due to the University of Washington.

STEP THREE: After we have received payment, you will receive information from our research team on getting access to the TOM materials. If your site needs materials before payment can be made, please email us at wrapeval@uw.edu.

If you have any questions about the process described above, please email us at wrapeval@uw.edu, or call Hattie Quick, MSW, at 206-616-5447. We look forward to hearing from you!