Faculty Visitors “FV” & Case Presentations

The WWAMI Regional Office, the faculty visitor, and the student will work together to arrange the following pre-visit details:

The faculty visitor will be requested to:

• Send a brief biography or CV (for introduction purposes) to the student;
• Send a selection of topics and a title for the community presentation to the student;
• Provide handouts or an outline of the prepared presentation if available – these may be sent or brought to the site;
• Provide contact information, i.e., phone, cell, fax, and email address to the student;
• File a “Request for Travel” form with the University Travel Office-may use the WRITE budget: 07 9632.

The WWAMI Regional Office will:

• Assist in making travel arrangements to the WRITE Site, including airline or driving time, arrival and departure time, the need for a rental car or ride from the airport, hotel reservation information and directions to the hotel.
• Send WRITE Site details to the faculty visitor including directions to the city and the clinic, a map, local contact phone numbers (including the primary preceptor's & the student's home and cell phone numbers), recreation opportunities and weather trends.
• With the assistance of the WRITE student, arrange and follow through on all CME details, if applicable, including taking attendance at the presentation and gathering evaluations following the presentation.
• Confirm all travel arrangements and the day’s agenda with the faculty visitor.
• Send the faculty visitor the WRITE student log data, the scheduling grid, the Faculty Visitor Section of this manual including the Faculty Visit Student Feedback Form and Site Visitor Questionnaire.

The student will be responsible for:

• Calling the faculty visitor, introducing himself or herself and inquiring what the visitor expects, what their goals are, what format is desired for the day (formal or informal), and what breadth of content is to be covered.
• Presenting the faculty visitor's topics list to the primary preceptor and confirming the site’s topic choice with the faculty visitor.
• Notifying the faculty visitor of the topic choice and the target audience.
• Providing any requested AV equipment or supplies for the noon presentation.
• Advertising & posting notices regarding the upcoming faculty visitor far enough in advance so that hospital, clinic, and community professionals may participate--there should be as many local physicians attending as possible; remind the medical community of the upcoming visit in the weeks prior to the visit.
• Making arrangements well in advance for a room at the clinic or hospital for the luncheon and noon presentation.
• Arranging with the hospital or clinic administrators to pay for the faculty visitor’s lunch.
• Preparing a brief introduction for the faculty visitor from the provided CV for the noon presentation.
• Notifying the clinic receptionist of the name, date, and time of the visitor’s arrival.
• Confirming the time and meeting place for the start of the day with the faculty visitor and the primary preceptor.
• Students are required to make two case presentations to the faculty visitor. The two well-prepared, typed case presentation write-ups must be sent to the WWAMI Regional Office and the faculty visitor 2 weeks prior to the date of the visit.