The Exhibition Assistant supports Center Art’s organization mission, vision, and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect, personalization, accountability, and ownership.
The Exhibition Coordinator is responsible for supporting the Exhibition Department under the supervision of the Executive Director. This position will support administrative tasks, guest experiences, and program activities within the Exhibition Department and on-site at the Exhibition. Priorities may include organization support for the department, on-site support for guest engagement, and special programs and projects. Flexibility and efficient time management is vital for the success of this role.
PRIMARY FUNCTIONS:
- Support the Exhibition Department in scheduling, communication, transcribing, information gathering, reporting, prioritizing, day-to-day operations, and other administrative tasks.
- Support Exhibition Department in coordinating seasonal projects and programs/events.
- Coordinate the Community Enrichment Ticket Program.
- Coordinate all Refract programming in cooperation with the Exhibition Department Team.
- Assist with coordination of the Membership Program.
- Assist with coordination of the Donation Program.
- Maintain departmental calendar that is updated daily.
- Assist with the Center Art Foundation.
- Attend all CGG operational meetings and communicate notes with the team.
- Full understanding of the Exhibition Department and its functions.
- Learn the Exhibition Host role and fill in, as necessary.
- Support HR team activities/events.
- Develop and maintain reporting system for all Exhibition Department activity.
- Arrange departmental meetings, agendas, minutes, and action items.
- Contribute to team effort by accomplishing related results as needed.
- Routinely re-order department supplies.
- Organize and update inventory.
- Check and distribute mail accordingly.
- Maintain confidentiality.
OTHER RESPONSIBILITIES:
- Develop and maintain working relationships with other team members and departments.
- Provide information about all areas of the Chihuly Garden and Glass Exhibition.
- Maintain working knowledge of all Chihuly Garden and Glass Exhibition policies and procedures.
- Know Chihuly Garden and Glass Exhibition emergency and fire/life/safety procedures.
- Reassure the guests in times of emergency and participate as needed in emergency procedures.
- Other duties as assigned.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- 3-5 years’ administrative experience, executive assistant experience a plus.
- Experience in museums, exhibitions, or arts organizations preferred, but not required.
- Excellent written and verbal skills.
- Takes initiative and competent follow through on projects.
- Highly organized.
- Attention to detail and accuracy.
- Fully versed and proficient with computers and Microsoft software applications, specifically MS Word, Excel, and PowerPoint.
- Familiarity with using multiple database systems.
- Extremely flexible and can efficiently multi-task.
- Ability to react quickly and correctly in a fast-paced environment.
- Must be able to work independently.
- Proven great guest service skills.
- Professional appearance and attitude.
- Experience with expense management.
- Ability to effectively communicate using the English language.
- Knowledge of Seattle and surrounding area preferred.
- Comfortable working with a diverse population and varied points of views.
- College degree preferred.
- Must be able to lift 10 pounds.
- Driver License preferred, but not required.
Full Time, Hourly Position
Hourly Rate: $24.00 – $27.00 / hour DOE
Benefits include:
- Medical, Dental, Vision, Life, Long Term Disability
- 401k plan, match of $.50 to the $1 contributed up to 6%
- Deferred retirement, after 1 year of service (at the discretion of the Shareholders, historically 2% of annual salary contributed to 401K directly)
- $50 / month towards orca card or parking
- Paid Holidays (7 per year)
- Paid sick leave (accrued at the rate of one hour sick leave for every 30 hours worked, up to 72 hours each year)
- Vacation pay (3 weeks accrual after one year of service)
- Tuition reimbursement of 50%, up to $2500 / year (certain conditions must be met)
- New child family leave up to 4 weeks
- 35% discount for many purchases at our Retail and F&B Experiences (Discount not applied towards alcohol or admission ticket purchases)
- 4 friends and family admission tickets per year.
- Charitable Contributions / Matching Gift, up to $500 year
At Chihuly Garden and Glass, we believe in building a vibrant community by connecting people to art in meaningful ways. As an equal opportunity employer, we make all employment decisions without regard to race, color, religion, age, sex, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, physical, or mental disability, military status, political ideology, genetic information, or any other status protected by local, state, or federal law. All Team Members and potential Team Members who apply for an opening will be considered without regard to these factors. We carefully screen applicants based on qualifications such as their training, education, skills, aptitude, experience, and previous work record.
