{"id":5623,"date":"2022-05-20T10:18:14","date_gmt":"2022-05-20T17:18:14","guid":{"rendered":"http:\/\/depts.washington.edu\/advis104\/?p=5623"},"modified":"2022-05-20T10:18:14","modified_gmt":"2022-05-20T17:18:14","slug":"uw-dept-of-aeronautics-astronautics-seeks-student-office-assistant","status":"publish","type":"post","link":"https:\/\/depts.washington.edu\/advis104\/2022\/05\/20\/uw-dept-of-aeronautics-astronautics-seeks-student-office-assistant\/","title":{"rendered":"UW Dept of Aeronautics &#038; Astronautics seeks Student Office Assistant"},"content":{"rendered":"<div class=\"middle_block\">\n<div class=\"entry-content\">\n<p>The William E. Boeing Department of Aeronautics &amp; Astronautics seeks student team members to support departmental core functions as part of a front office team. While all student assistants support a core set of tasks in person, there is the opportunity to specialize in communications, events, finance, or facilities. Tasks include but are not limited to:<\/p>\n<h5><strong>Main Office Support (60%)<\/strong><\/h5>\n<p>Reception:<\/p>\n<ul>\n<li>Greet visitors and assist or refer them as needed<\/li>\n<li>Receive mail &amp; parcels, ensure distribution to recipients<\/li>\n<li>Check out AV equipment to users<\/li>\n<li>Make copies, scan material for users<\/li>\n<li>Keep front office and reception area clean and tidy<\/li>\n<\/ul>\n<p>-Maintain Guggenheim bulletin boards<\/p>\n<ul>\n<li>Maintain copy center &amp; office supplies:<\/li>\n<li>Fill copier, fax, and printer paper trays<\/li>\n<li>Monitor inventory, organize, and restock supplies<\/li>\n<\/ul>\n<p>-Run errands (i.e.,pick up\/deliver documents to Grad Admissions, C2, CoE, UW Tower, Gerberding, UW transportation)<\/p>\n<p>-Maintain meeting rooms<\/p>\n<ul>\n<li>Book department meeting rooms<\/li>\n<li>Keep meeting rooms clean and tidy<\/li>\n<\/ul>\n<p>-Key and instructional equipment checkout for faculty, students, staff<\/p>\n<ul>\n<li>Process key sign out and return<\/li>\n<li>Process equipment sign out and return<\/li>\n<\/ul>\n<p>-Clerical support<\/p>\n<ul>\n<li>Make or re-label, interfile and\/or purge files, including confidential academic and personnel records.<\/li>\n<li>Update or extract information from databases<\/li>\n<li>-Research and update alumni status<\/li>\n<\/ul>\n<h5><strong>Specialized Areas (40%)<\/strong><\/h5>\n<p>Student assistants may help with one or more of the below areas on a regular basis.<\/p>\n<p>Departmental Communications<\/p>\n<p>-Assist with communication content production and editing<\/p>\n<ul>\n<li>Assist with content for department\u2019s social media accounts<\/li>\n<li>(Desired) Ability to design\/edit\/update templates<\/li>\n<li>(Desired) Familiarity with WordPress to update web<\/li>\n<\/ul>\n<p>-Assist with alumni outreach<\/p>\n<ul>\n<li>Prepare department recruitment materials and mailings (printing, stuff envelopes, etc.)<\/li>\n<\/ul>\n<p>Event Support<\/p>\n<ul>\n<li>Set up event space, clean up after<\/li>\n<li>Help reserve event space, event supplies, secure\/schedule vendors, etc.<\/li>\n<li>Prepare day-of materials (promotional images, folders, etc.)<\/li>\n<li>Staff registration tables<\/li>\n<li>Support department seminar series<\/li>\n<li>Serve as point of contact to ensure seminar speakers enjoy their visit to A&amp;A<\/li>\n<\/ul>\n<p>Fiscal Support<\/p>\n<ul>\n<li>Assist with financial reconciliations<\/li>\n<li>Attend fiscal team meetings<\/li>\n<li>Write up policies and procedures<\/li>\n<li>Ensuring all packages have packing slips.<\/li>\n<\/ul>\n<p>Facilities Support<\/p>\n<ul>\n<li>Collecting and documenting surplus<\/li>\n<li>Assist with office moves<\/li>\n<li>Key checkout<\/li>\n<li>facility requests and work orders<\/li>\n<\/ul>\n<\/div>\n<div class=\"entry-footer\"><\/div>\n<\/div>\n<h4 class=\"clearfix\"><a href=\"https:\/\/careers.uw.edu\/jobs\/william-e-boeing-department-of-aeronautics-astronautics-uw-office-assistant\/\">Click here to apply!\u00a0<\/a><\/h4>\n<div class=\"entry-utility flex-space-between flex-align-center\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The William E. Boeing Department of Aeronautics &amp; Astronautics seeks student team members to support departmental core functions as part of a front office team. While all student assistants support a core set of tasks in person, there is the opportunity to specialize in communications, events, finance, or facilities. Tasks include but are not limited [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":1564,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"aside","meta":[],"categories":[4],"tags":[208,72,1566,49,58,241,364,287,57,594,56],"_links":{"self":[{"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/5623"}],"collection":[{"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/comments?post=5623"}],"version-history":[{"count":1,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/5623\/revisions"}],"predecessor-version":[{"id":5624,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/posts\/5623\/revisions\/5624"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/media\/1564"}],"wp:attachment":[{"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/media?parent=5623"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/categories?post=5623"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/depts.washington.edu\/advis104\/wp-json\/wp\/v2\/tags?post=5623"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}