Royalty Research Fund

Closing Date

This is to announce the Spring 2016 round of the Royalty Research Fund (RRF). Proposals are due on Monday, March 7, by 5:00 PM.

The RRF proposal submission and review process is electronic - all proposals must be submitted using SAGE (System to Administer Grants Electronically).  Briefly, the RRF application consists of an eGC1 (electronic Grant and Contracts Form 1, created online in SAGE), the proposal documents, and the suggested reviewers memo.  The proposal documents are gathered into a single PDF file and attached electronically to the eGC1. The completed application is then routed electronically to all of the individuals that need to approve the proposal (Chairs, Directors, and Deans).  It is then automatically routed to RRF staff who review the proposal for adherence to instructions/program rules. The suggested reviewers memo is submitted separately to a special email account; this completes the submission process.

In our ongoing efforts to improve service, the RRF program continues to evolve and there are changes to the rules and/or application instructions each round. Therefore, please advise your faculty and staff that it is essential that applicants thoroughly read and carefully follow all instructions each round. Proposals that do not adhere to the guidelines will be returned for immediate correction and resubmission if time permits; otherwise, they will not be considered eligible for funding. Additionally, it is the applicants' responsibility to find out how much lead time is required by each unit which needs to approve their proposal, through the Dean's level.  We strongly encourage all applicants to monitor the progress of their application throughout the approval process. Applications not fully approved by the RRF deadline will not be accepted - NO EXCEPTIONS.

Attached, please find a more extensive cover letter. The RRF application instructions, including specific directions for completing the eGC1, are currently available at the Office of Research web site located at:

As a reminder, Deans, Directors, and Chairs should only be approving RRF proposals for faculty who are eligible for the program; see the full eligibility section on the RRF home page referenced above. Faculty with acting, affiliate, or visiting appointments are not eligible. In addition, if a UW faculty member holds an eligible rank but is based at another institution (i.e. Seattle Children's or Fred Hutchinson Cancer Research Center), his/her extramural grants must be run through the UW in order to be eligible for an RRF award.

Based on issues that have come up in recent rounds, we ask that you pay special attention to two aspects of the application:

1) On the Details page of the eGC1, please make sure that you choose the Research Area that is most appropriate for your specific project. This will not necessarily match your official departmental affiliation, so you should review the current membership of the three RRF committees (each of which covers two Research Areas) to confirm that you are making the best choice. Your proposal has a better chance of being successful if it is appropriately aligned with the expertise on the committee.

2) Please use the sample budget template on our website as a guide when preparing your proposal budget, making sure that a) you round all figures to whole dollars, b) you group items by object code, and c) you provide a subtotal for each object code.

Please don't hesitate to contact the RRF administrative staff if you have questions about the program; new applicants should contact Peter Wilsnack,, (685-9316) and existing awardees should contact Barbara Thompson,, (616-9089). Questions about SAGE and the eGC1 should be directed to the SAGE help desk,, (685-8335).  


More information here: