Employment Opportunity: CFAR Research Coordinator


Req #: 148923


Job Location: Downtown Seattle/Harborview

Posting Date: 09/13/2017 

Closing Info: Open Until Filled 

Salary: Salary is commensurate with experience and education 

Shift: First Shift

The Department of Global Health has an outstanding opportunity for a Research Coordinator for the Clinical and Retrovirology Research Core (CRRC) of the UW Center for AIDS Research (CFAR). This position will coordinate HIV Specimen Repository related studies and prospective specimen collection for a variety of internal and external investigators. The HIV Specimen Repository is a collection of prospectively collected plasma, PBMC, serum, and PaxGene samples from HIV-infected participants, linked to clinical data.  It currently comprises 1618 participants who donate blood samples every year, and recruitment is ongoing.  Investigators who need blood specimens for their research request samples that fit their specific study criteria, which are then collected and transported both within the United States, and internationally.  Requests for specimens from the repository range in size from a few samples to generate pilot data to several hundred samples, depending on the needs of the soliciting investigator.  Collection of repository specimens and management of repository supported studies is the responsibility of the CRRC Research Study Coordinator.  Additionally, the CRRC maintains registries of both HIV+ and HIV- research subjects, who can be recruited for studies by soliciting investigators.  These registries contain over 2000 research subjects.  The Research Study Coordinator is responsible for supporting studies involving ongoing recruitment of these research subjects, in addition to collection of data and biological specimens. 

Duties and Responsibilities: 

Study Coordination: 

  • Perform initial review of research studies to determine feasibility, assist soliciting investigators with development of appropriate protocols and project methods as needed 
  • Coordinate repository projects from start to finish, including communicating with soliciting investigator and repository steering committee to generate necessary approvals, coordinating approval of legal documents for transport of specimens, selecting and requesting appropriate specimens from the Retrovirology Lab 
  • Develop data collection tools and subject tracking spreadsheets for new studies, collect and enter data from research subjects/medical records, ensure data collection is up to date and accurate for all ongoing studies 
  • Maintain confidentiality of medical/research records and enter coded clinical information into electronic databases for profiling and tracking of specimens 
  • Maintain a calendar to track dates when research subjects are due to donate blood and contact subjects to remind them of these appointments. 
  • Coordinate and facilitate new patient enrollment into clinic research registry, using EPIC, Excel and Access to prepare daily lists of patients who need to be approached at Madison and various Madison satellite clinics 
  • Monitor clinic registry enrollment and report on progress to research team; liaise with clinic staff who consent patients for clinic registry 

    Subject Interaction: 
  • Implement research protocols for ongoing specimen collection 
  • Support Research Referral Nurse as needed by recruiting patients for studies 
  • Screen potential participants and administer questionnaires 
  • Explain the purpose and procedures of the specimen repository and other ongoing projects to prospective subjects, obtaining informed consent from interested persons and performing clinical procedures at regular intervals 
  • Work closely with the HIV clinic research referral nurse to identify patients for enrollment at the Harborview Madison and Satellite Clinics, and at the Roosevelt Virology clinic 
  • Maintain communication with appropriate study personnel and clinic staff regarding subjects’ questions and concerns 
  • Monitor adherence to study protocol and recruit patients from the Madison Clinic who have previously agreed to be contacted for research studies 

    Clinical Procedures: 
  • Perform clinical procedures as necessary, including but not limited to phlebotomy and finger sticks 
  • Prepare specimens for lab analysis in accordance with study protocols - label catalog, and occasionally transport specimens to the UW Retrovirology Lab or other local laboratory facilities 
  • Process human blood specimens, including creation of plasma aliquots, dried blood spots, and dried plasma spots according to research protocols 
  • Minimally process human urine, stool and semen specimens for delivery via courier to other researchers 
  • Ship specimens per specific study protocol and applicable federal and local regulations for the shipment of hazardous biological materials 

    Administrative Duties: 
  • Issue and track subject payments from petty cash accounts, gift cards, or vouchers to research subjects 
  • Keep clinical areas stocked with supplies, ordering stock when low 
  • Prepare consent packets and kits for studies 
  • Attend weekly and monthly Core meetings, provide updates to Director regarding ongoing studies 
  • Be a liaison between study team, study subjects and collaborators both within and external to the CFAR Clinical Research Core 

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here. 

  • Bachelor's degree in Public Health, Biology, or related field AND one year of experience OR equivalent education/experience. 

    Additional  Requirements: 
  • Knowledge of clinical research policies, practices and methods 
  • Maintain confidentiality in all environments 
  • Intermediate experience using Word, Excel, and Access (or similar software). 
  • Must be detail oriented and able to proceed with several research studies simultaneously, 
  • Must be familiar and comfortable working with bio-hazard materials 
  • Communicate effectively with all members of the research enterprise 
  • Current phlebotomy experience and license or certification allowing applicant to draw blood in Washington State 

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. 

  • Sensitivity to working with people from diverse cultures and populations.  
  • Experience in communicating IRB approved study protocols to potential study participants and in answering questions and concerns