Royalty Research Fund

Closing Date

Royalty Research Fund Website

The purpose of the Royalty Research Fund (RRF) is to advance new directions in research, particularly:

  1. in disciplines for which external funding opportunities are minimal, and/or
  2. for faculty who are junior in rank, and/or
  3. in cases where funding may provide unique opportunities to increase applicants’ competitiveness for subsequent funding.

Proposals must demonstrate a high probability of generating important new creative activities or scholarly understandings, new scholarly materials or resources, significant data or information, or essential instrumentation resources that are likely to significantly advance the reputation of the university, lead to external funding, or lead to developing a new technology. (Note: RRF proposals must support faculty development; this fund is not intended to support independent research projects undertaken by graduate students and/or post-doctorates.)

Over the past three years, the success rate for RRF proposals has ranged from 24% to 28%, with an average of 25%.

This program is funded from royalty and licensing fee income generated by the University's technology transfer program. The RRF has been offered twice a year since the Spring of 1992. In 1994, the Royalty Research Fund Scholar program was initiated to provide one quarter of release time for faculty with full teaching loads to engage in concentrated scholarly activities. The RRF welcomes proposals with budgets up to $40,000.

Faculty and professional staff with PI status (as determined by their dean) are eligible to apply; those with acting, affiliate, or visiting appointments may not apply. Eligible faculty ranks include (but are not limited to): Professor, Associate Professor, Assistant Professor, Research Professor, Research Associate Professor, and Research Assistant Professor. A co-PI must also hold one of the eligible ranks. All applicants must hold an eligible rank at the time of submission and the appointment must be active in the online payroll updating system (OPUS). If you have already received an RRF award, you are not eligible to apply again for a period of two years after the previous RRF award was formally terminated and the final report received. RRF Scholar applicants (those requesting one quarter of release time from teaching) must teach at least four regular and substantial courses per year; independent study and dissertation supervision are not included.

Note: If a UW faculty member holds an eligible rank but is based at another institution (i.e. Seattle Children's or Fred Hutchinson Cancer Research Center), his/her extramural grants must be run through the UW in order to be eligible for an RRF award.

Deans, Directors, and Chairs should only approve RRF proposals for faculty and professional staff who are eligible for the program.

There are two distinct RRF opportunities: the standard RRF Program and the RRF Scholars Program. Application materials are the same for both programs.

Before applying, be sure to review the information listed above regarding the RRF Program AND the Instructions for Preparing an RRF Proposal.

The RRF proposal submission and review process is electronic - all proposals must be submitted using SAGE (System to Administer Grants Electronically). Briefly, the RRF application consists of an eGC1 (electronic Grant and Contracts Form 1, created online in SAGE), the proposal documents, and the suggested reviewers memo.The proposal documents are gathered into a single PDF file and attached electronically to the eGC1. The completed application is then routed electronically to all of the individuals that need to approve the proposal (Chairs, Directors, and Deans). It is then automatically routed to RRF staff who review the proposal for adherence to instructions/program rules. The suggested reviewers memo is submitted separately to a special email account; this completes the submission process.

In our ongoing efforts to improve service, the RRF program continues to evolve and there are changes to the rules and/or application instructions each round. Therefore, please advise your faculty and staff that it is essential that applicants thoroughly read and carefully follow all instructions each round. Proposals that do not adhere to the guidelines will be returned for immediate correction and resubmission if time permits; otherwise, they will not be considered eligible for funding. Additionally, it is the applicants' responsibility to find out how much lead time is required by each unit which needs to approve their proposal, through the Dean's level.  (For example the College of Arts and Sciences Dean’s office requires that proposals reach them via SAGE by 5:00 pm on the Thursday prior to the RRF deadline.)  We strongly encourage all applicants to monitor the progress of their application throughout the approval process. Applications not fully approved by the RRF deadline will not be accepted - NO EXCEPTIONS.

Based on issues that have come up in recent rounds, we ask that you pay special attention to three aspects of the application:

  1. On the Details page of the eGC1, please make sure that you choose the Research Area that is most appropriate for your specific project. This will not necessarily match your official departmental affiliation, so you should review the membership of the three RRF committees (each of which covers two Research Areas) to confirm that you are making the best choice. Your proposal has a better chance of being successful if it is appropriately aligned with the expertise on the committee.
  2. Please use the sample budget template on our website as a guide when preparing your proposal budget, making sure that a) you round all figures to whole dollars, b) you group items by object code, and c) you provide a subtotal for each object code.
  3. Please ensure that you are answering the compliance questions on the eGC1 form correctly.


Please don't hesitate to contact the RRF administrative staff if you have questions about the program.