UW Medicine Compliance
Outside Work – FAQs
The following FAQs are intended to help UW Medicine workforce members including faculty, non-faculty healthcare professionals, trainees and staff, navigate the applicable laws, policies and rules governing outside work/consulting.
UW Medicine recognizes that you may have an interest in engaging in work outside of your official duties. At the same time, outside employment should not adversely impact your independence and objectivity in making decisions or detract from the performance of your official duties while working for UW Medicine.
In addition to the outside work rules under the State Ethics Law, UW Medicine workforce members who are UW (state) employees are also subject to the outside work rules under one of two specific UW policies:
- All UW professional or classified staff members are subject to the outside work requirements under UW Administrative Policy Statement (APS) 47.3. This includes those who are employees of a shared services department, such as IT Services, Human Resources, Compliance, Advancement, Strategic Marketing & Communications, etc.
- School of Medicine (SOM) employees who are faculty, librarians, or other academic personnel are subject to the outside work requirements under UW Executive Order 57.
If your job responsibilities include decision-making about contracting or purchasing with specific vendors, you should be aware that there are greater restrictions on the type of outside work you may be able to perform on behalf of those vendors. If you are a state employee and have this type of job responsibility, then you are likely considered to be a “Section 4” employee with respect to the specific vendors with whom you are engaged in contract or purchasing decision-making. The Washington State Executive Ethics Board (EEB) website has additional resources which you are encouraged to review for more specific information on outside work restrictions that may apply to you1.
While you must comply with applicable policies of your employment site, the following principles apply to all UW Medicine employees, regardless of the employing entity.
- You must not use your official position for private or personal benefit.
- You must never disclose confidential UW Medicine information acquired in the course of your official duties to another person or entity for which you perform outside work unless it is necessary in the course of providing services on behalf of UW Medicine.
- Institutional resources such as facilities, computers and equipment may not be used to conduct or promote outside work.
The following questions are frequently asked. If you have additional questions about outside work, consult your department chair, director, or hospital/clinic/lab supervisor or manager. Additionally, please contact UW Medicine Compliance at 206.543.3098 for additional guidance. Please note: Compliance has no decision-making authority to approve or deny Outside Work requests.
1 The WA State Executive Ethics Board’s Ethics in Public Service Act website includes Training and Resources as well as Advisory Opinion categories such as Compensation for Outside Activities / Employment, which provide additional information and guidelines for state employees on outside work and examples of situations which could be a conflict of interest, such those subject to “Section 4” restrictions.
2 UW School of Medicine faculty who are paid by the University of Washington or paid directly by a close affiliate (for example, UW Physicians, Children’s University Medical Group, Fred Hutchinson Cancer Research Center, Puget Sound Blood Bank, or the Veterans Health Administration) and deployed at a non-UW site must follow all applicable conflict of interest policies. If there is a conflict between policies, the more stringent policy will control.
- Executive Order No. 32: Employee Responsibilities and Employee Conflict of Interest
- Executive Order No. 57: Outside Professional Work Policy
- Public Disclosure Commission
- UW Administrative Policy Statement 47.2: Personal Use of University Facilities, Computers, and Equipment by University Employees
- UW Administrative Policy Statement 47.3
- UW Medicine Compliance Code of Conduct
- UW School of Medicine Policy on Potential Financial Conflicts of Interest for Commercial and Non-Profit Entities
- Washington State Code of Ethics for Municipal Officers – Contract Interests: Remote Interests
- Washington State Ethics In Public Service Act