Security Requirements

Any computers purchased for work purposes should be capable of supporting security standards set by UW Medicine IT Security. Personal computing devices used for work must also meet the same requirements.

  • Every system should have a minimum of three security controls. For example: username, password, and encryption.
  • Desktop systems that cannot support encryption should be physically secured to the desk with a cable lock.
  • All systems must be updated regularly.
  • All systems must have appropriate anti-virus and and a firewall configured.
  • Mobile devices must be encrypted.

These policies are set by UW Medicine IT Security and apply to all UW Medicine workforce members. This includes all administrative staff, researchers, professors, faculty, and clinicians - not just those supported by the Department of Medicine IT. For more information about these computing security requirements please see the full policy as outlined on their website: https://depts.washington.edu/uwmedsec/restricted/standards/.

Hardware Considerations

The Department of Medicine IT recommends Windows computers as the primary work device, either as a laptop or a desktop. We will also support Mac OS X as much as possible. In general Windows devices are better at integrating with the UW and UW Medicine networks, allowing for managed user accounts and premium remote access (easy, secure, and high-quality remote access to the device from anywhere). Windows devices offered through Dell and HP are eligible for on-site warranty service, meaning that in the case that there are issues with the hardware an authorized service technician can physically visit the device to resolve the issue.

All Windows laptops and desktops recommended and quoted by the Department of Medicine IT Services will have a Trusted Platform Module (TPM) to support Microsoft BitLocker Encryption. Without a TPM-enabled device, encryption will require the purchase of third party encryption software. If choosing a computer other than one recommended by our team please make sure that it has a TPM chip or be aware that you will need to purchase extra encryption software.

If you are considering a Mac device for your work please consider the following: Mac's have limited functionality with Medical Center applications such as ORCA and EPIC, many research applications are made only for Windows, and all post purchase support for hardware and warranty issues requires physically taking the device to the Apple store. Apple does not provide any on-site technical support. All Apple laptops and desktops come with built-in support for encryption (called FileVault).

There are two common configurations:

  • Desktop with two 22-inch monitors.
  • Laptop with a docking station and two 22-inch monitors.

Standard Desktop

As of August 2017, the standard desktop recommendation by the Department of Medicine IT is as follows. If you are looking to support custom needs please contact the Department of Medicine IT Services for a recommendation and quote. If purchasing something other than one of the recommended systems please make sure that it is TPM-enabled.

If you are familiar with the CDWG punch-out site on eProcurement you can easily find these items using the CDW Part# listed below. Otherwise, feel free to contact us for a quote.

HP EliteDesk 800 G3

Great for administrative or light data processing needs and will have a long life cycle (around 5 years). Includes a 3 year on-site warranty.

  • Approximate Price: $811 (as of 8/3/2017)
  • CDW Part #: 4754404
  • CPU: Intel Core i5-7500, Quad Core 3.4 GHz
  • Memory: 8 GB
  • Optical Drive: DVD+/-RW
  • Storage: 256GB Solid State Drive
  • TPM: Yes

Spec Sheet: CDW Desktop 4462437.pdf

Standard Laptop

As of August 2017, the standard laptop recommendation by the Department of Medicine IT is as follows. If you are looking to support custom needs please contact the Department of Medicine IT Services for a recommendation and quote. If purchasing something other than one of the recommended systems please make sure that it is TPM-enabled.

If you are familiar with the CDWG punch-out site on eProcurement you can easily find these items using the CDW Part# listed below. Otherwise, feel free to contact us for a quote.

HP EliteBook 850 G4

Great for administrative or light data processing needs and will have a long life cycle (around 5 years).

  • Approximate Price: $1,153 (as of 8/3/2017)
  • CDW Part #: 4427294
  • CPU: Intel Core i5-7200u, Dual Core 2.5 GHz
  • Memory: 8 GB
  • Optical Drive: none
  • Storage: 256GB Solid State Drive
  • Display: 14 inch 1920x1080 (HD+)
  • Webcam: Yes
  • TPM: Yes

Spec Sheet: CDW Laptop 4427294.pdf

EliteBook Docking Station

A docking station essentially converts a laptop in to a desktop while the laptop is docked. It provides built-in ports for USB, network, power, and 2 external monitors. When the laptop is attached to the docking station it automatically connects to your external monitors, keyboard, mouse, power, printer, wired network connection, etc.

  • Approximate Price: $165 (as of 8/3/2017)
  • Make/Model: UltraSlim Docking Station 2013
  • CDW Part #: 3145533

Spec Sheet: CDW Docking Station 3145533.pdf

Monitors

As of Feb 2017, the monitor recommendations from the Department of Medicine IT are as follows.

The standard recommendation is two 22 inch monitors, however depending on user preferences the monitors can be switched with one or two larger screens.

22 inch 1080p monitor

  • Approximate Price: $151 (as of 2/23/2017)
  • Make/Model: HP EliteDisplay E222
  • CDW Part#: 3840412
  • Features: 1080p, fully adjustable (height, tilt, swivel, pivot), USB hub

Spec Sheet: CDW Monitor 3840412.pdf

27 inch 4k monitor

  • Approximate Price: $514 (as of 2/23/2017)
  • Make/Model: HP Z Display Z27s
  • CDW Part#: 3599616
  • Features: 4k, fully adjustable (height, tilt, swivel, pivot), USB hub

Spec Sheet: CDW Monitor 3599616.pdf